Operations Associate

Operations Associate: 

In this role, you will conduct a wide variety of administrative processes to ensure that the clinic runs smoothly and effectively on a daily basis. As the Operations Associate, you are going to be integrated in every aspect of the clinic. Your day to day will be stimulating with many assorted tasks and responsibilities. We are looking for someone that's excited to be part of the clinic's operations to further help staff and the community. You'll be working closely with the HR Manager, as well as with all staff members, creating great relationships with all colleagues working at HSCS and the CMC Clinic. 

Role Responsibilities: 

• Perform administrative duties, including answering phones and scheduling appointments,  

• etc. 

• Maintain constant communication with managers, staff, and vendors to ensure proper operations of the company. 

• Monitor inventory and placing supply orders. 

• Track daily operations. 

• Make recommendations for business performance improvement. 

• Assist the human resources manager with a various duties.  

• Support the human resource manager with the enforcement of company policies and standards. 

• Conduct other administrative duties such as check deposits, mail sorting & more as needed. 

• Oversee accounts payable department to ensure bills are entered in a timely manner. 

• Ensure all operations are carried out in an appropriate, cost-effective way. 

• Manage building related concerns in a timely and efficient manner. 

• Coordinate with IT Consultant for all ongoing IT issues with the staff and building.  

• Make calls and schedule appointments for any building related issues or concerns. 

• Support planning and execution of company onsite and offsite events. 

Minimum Qualifications: 

•  2+ years of previous administrative experience. 

•  Proficiency in using Outlook, Excel, Google Apps and computers is a must. 

•  Have at least one year of experience working in operations or employee administration. 

•  Excellent ability to delegate responsibilities while maintaining organizational control 

•  Excellent communication and listening skills 

•  Detail oriented and customer centric.