Skip to Main Content
← Back to Jobs

Secretary III

HyQuest Consulting Solutions, LLC Columbia ,SC
  • Expired: over a month ago. Applications are no longer accepted.
Job Description: SECRETARY III TERM OF CONTRACT: One (1) year – renewable SECURITY CLEARANCE: Able to pass a Government Security Clearance LOCATION: Richland, Newberry, and Clarendon South Carolina We are seeking a dynamic and experienced Secretary III looking to grow with a small business. This position will provide clerical and secretarial support to area offices located throughout the State of South Carolina. The Secretary III must maintain a state driver’s license and be willing to assist others in delivering vehicles to garages for repair and servicing. This position requires occasional operation of a Government Owned Vehicle (GOV). Travel will be confined to the State of South Carolina and only utilizing Government provided vehicles. Privately No overnight travel will be required for this position. QUALIFICATIONS Minimum qualifications for the position: Ability to plan, organize and coordinate office activities. Skill in operating computer hardware and software, phones, printers, copiers and other office machines to carry out day to day work. Skill in performing duties of receptionist for an office, providing assistance to walk- ins, answering phones, directing calls, taking messages and announcing arrivals. Knowledge of policies and procedures governing correspondence management. Skill in the use of Excel sufficiently to analyze information and produce reports. Proficiency in the use of the Microsoft Office Suite. DUTIES The primary duties will be assisting staff with program documentation and administration. Duties may also include: The secretary will assist staff with preparing and processing documents and correspondence, checking documents for accuracy and completeness, gathering information, recording data, establishing and maintaining files, and transmitting information Assist with information gathering and transmittal related to audit request, monthly reviews, and other quality assurance measures. The secretary will assist staff with travel arrangements such as research for hotel locations and costs, purchasing such as gathering pricing sheets and preparing AD-700 forms and obtaining funds approval, typing bulletins, records management and correspondence, mail management and distribution, and other administrative services in support of any NRCS program or operation. The secretary will assist with purchasing, records management and correspondence, mail management and distribution, and other administrative services. The secretary will assist with preparing reports; answering inquiries, gathering data, and inputting information into databases and analytic tools. The secretary will assist with special assignments. The secretary will perform tasks associated with state office mail pickup and distribution, supply ordering, supply room maintenance, government vehicle maintenance to include getting oil changes, washes, and minor repairs/maintenance. Conduct personnel security processing actions and documents such as: LincPass, IRM- 03, etc. The secretary will perform other clerical/support duties as required. The secretary will receive telephone calls, greet and direct visitors, sign for incoming deliveries, and perform other responsibilities to maintain the routine operations of the office. The secretary will also maintain files, manuals, handbooks and reference libraries, both paper and electronic, in support of the local unit. The secretary will serve as a backup for other state office section’s secretaries during absences. The secretary will enter acquisition documents into the Integrated Acquisition System, as requested. This position utilizes a variety of computer hardware and software applications to manage work items including Microsoft Excel, Word, Access, Outlook, Adobe Acrobat Professional, and agency specific web applications and computer programs associated with the efficient operation of NRCS. This list is not all inclusive. The secretary will assist staff with preparing and processing documents and correspondence, checking documents for accuracy and completeness, gathering information, recording data, establishing and maintaining files, and transmitting information. The secretary will enter hours into the payroll direct charge spreadsheet, as necessary. The secretary will assist with information gathering and transmittal related to audit request, monthly reviews, and other quality assurance measures. The secretary will assist staff with travel arrangements such as research for hotel locations and costs. Manage monthly Board meeting minutes and routing. Maintain training certificates and ensure due dates for all Area staff are met. Prepare forms for processing. Reserving vehicles and aiding with Vehicle Management Tool (VMT) for NRCS staff, as requested. The secretary will enter acquisition documents into the Integrated Acquisition System, as requested. The secretary will assist with purchasing, gather pricing comparisons and quotes for preparing AD-700 forms and obtaining funds approval, updating budget logs. The secretary will assist with records management and correspondence, mail management and distribution, and other administrative services in support of any program or operation. The secretary will assist with preparing reports; answering inquiries, gathering data, and inputting information into databases and analytic tools. The secretary will assist with special assignments. Manage the Area vehicle fleet as assigned. Responds to audit sample request of vehicle fleet card records within two days of receipt of the requests; uploads vehicle logs and receipts to SharePoint site. Responsible for completing annual vehicle inspections as required by policy. Takes vehicles in for routine maintenance and cleaning as directed. Responsible for grants and agreements documents to be filed and placed on the SharePoint. Conduct vehicle fleet management actions such as: assisting with vehicle purchasing/excessing, tracking vehicle garaged locations, submitting inventory corrections/changes to state property specialists, preparing vehicle documentation folders, etc. Conduct personal property inventory tracking and management actions. The secretary will receive telephone calls, greet and direct visitors, sign for incoming deliveries, and perform other responsibilities to maintain the routine operations of the office. The secretary will respond to state office requests for information at the direction of Field Operations. The secretary will also maintain files, manuals, handbooks and reference libraries, both paper and electronic, in support of the local unit. The secretary will also serve as a backup for other Area Office secretaries during absences. Assist with information gathering and transmittal related to audit request, monthly reviews, and other quality assurance measures. The secretary will assist staff with travel arrangements such as research for hotel locations and costs, purchasing such as gathering pricing sheets and preparing AD-700 forms and obtaining funds approval, typing bulletins, records management and correspondence, mail management and distribution, and other administrative services in support of any NRCS program or operation. The secretary will assist with purchasing, records management and correspondence, mail management and distribution, and other administrative services. The secretary will assist with preparing reports; answering inquiries, gathering data, and inputting information into databases and analytic tools. The secretary will assist with special assignments. The secretary will perform tasks associated with state office mail pickup and distribution, supply ordering, supply room maintenance, government vehicle maintenance to include getting oil changes, washes, and minor repairs/maintenance. Conduct personnel security processing actions and documents. The secretary will perform other clerical/support duties as required. The secretary will receive telephone calls, greet and direct visitors, sign for incoming deliveries, and perform other responsibilities to maintain the routine operations of the office. The secretary will also maintain files, manuals, handbooks and reference libraries, both paper and electronic, in support of the local unit. The secretary will serve as a backup for other state office section’s secretaries during absences. The secretary will enter acquisition documents into the Integrated Acquisition System, as requested. The secretary will assist staff with preparing and processing documents and correspondence, checking documents for accuracy and completeness, gathering information, recording data, establishing and maintaining files, and transmitting information. The secretary will enter hours into the payroll direct charge spreadsheet, as necessary. The secretary will assist with information gathering and transmittal related to audit request, monthly reviews, and other quality assurance measures. The secretary will assist staff with travel arrangements such as research for hotel locations and costs. Manage monthly Board meeting minutes and routing. Maintain training certificates and ensure due dates for all Area staff are met. PHYSICAL REQUIREMENTS The physical requirements are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Other instructions and related duties may be assigned by the employee’s manager. HyQuest Consulting Solutions, LLC, is an Equal Opportunity Employer (EOE), and we seek to create an inclusive workplace that embraces diverse backgrounds. Company Description: www.hyquestconsulting.com

HyQuest Consulting Solutions, LLC

Why Work Here?

HyQuest values motivated, adaptable employees dedicated individuals who are passionate about their work! Be part of a growing company!

www.hyquestconsulting.com

Address

Columbia, SC
29229 USA

Website