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Administrative Assistant-- Private Travel Company

Hoxton Circle Inc Staten Island, NY
  • Expired: over a month ago. Applications are no longer accepted.

We are partnering with a private travel company to help them find an administrative assistant. This person will provide support to a team of associates within a work group, practice area or client team. Support ranges from clerical and logistical matters to document production and the effective use of office applications.

What you'll be doing

  • Effectively answer, track, forward and respond to phone calls for the team
  • Interact professionally with internal staff and external contacts at all times and promptly respond to requests
  • Act as a key resource for the team, i.e. independently seek out answers to questions, take initiative, leverage network of resources to solve problems
  • Ensure adequate office supplies, processing orders as needed, including IT equipment.
  • Maintain database information needed for expanded team in shared drives, such as mailing lists, clients, vendors, etc.
  • Provide support for brokers as needed, including preparation of documentation and follow up with clients.

What you'll bring

  • Experience in an administrative role reporting directly to upper management
  • Bachelor's degree-- preferred
  • Superb written and verbal communication skills
  • Excellent customer service skills and exceptional attention to detail
  • Strong time-management skills and the ability to organize and coordinate multiple projects at once
  • Proficiency in Microsoft Office and other office productivity tools
  • Flexible team player that is adaptable and enjoys a challenge

Hoxton Circle is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Hoxton Circle Inc


Staten Island, NY