The Human Resources Coordinator coordinates and manages staff and provider relations recruiting and onboarding programs. The HR Coordinator is responsible for a variety of Human Resource activities including screening resumes and applications, job posting, counseling employees on work related problems and conducting termination interviews. Position serves as a liaison to provide a positive and proactive onboarding experience that includes support of individuals’ educational, occupational, career and personal growth as well as making sure staffing and compliance needs of the agency is met.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
- Provides general administrative support such as preparing correspondence, forms and reports, arranging meetings, composing regular correspondence, processing confidential reports and documents, filing electronic and hard copies of documentation in a timely manner.
- Prepares source documentation needed for new hires, changes in pay, status, or benefits.
- Establishes, maintains and audits employee data and files. Completes background checks, employment verifications, and other HR related processes for onboarding and off boarding employees.
- Assist with recruiting, interviewing, on-boarding, administration and support coordinator.
- Assists with maintenance of the organizational chart.
- Maintains employee records, gathers data and maintains Human Resources Information System (HRIS).
- Provide on-boarding administrative and support coordination services to new staff and providers.
- Serve as main point of contact with onboarding staff and providers to maintain a high level of concierge type support services
- Maintains records for new hire paperwork which includes EEOC, I-9 and background and employment verifications
- Prepare and conduct staff orientation sessions as well as trainings for program development and implementation.
- Enhance communication between new staff member or provider and organization and serve as a key resource for information, while monitoring new staff and provider needs and responding to concerns.
- In collaboration with the HR staff, responds and assists with inquiries from internal and external stakeholders.
- Assist in maintaining working relationships and builds rapport and collaboration with internal and external constituents.
- Assist in policy development and procedure interpretation.
- Manages sensitive and confidential matters related to employee relations, organizational changes, planning and protecting the security of information, data and files with a strict adherence to privacy and confidentiality both in and out of the office.
- May perform work related to compensation, benefits and training.
- Assists with coordination and preparation of HR meetings, committees, events, and programs.
- Other duties as assigned
- Ability to work in an office setting and lift a maximum of 25 lbs
- Ability to communicate written and verbally with others.
- Manual dexterity capable of operating office equipment.
- Ability to execute frequent reaching, bending, handling, lifting and filing of records.
- Ability to sit the majority of the work day.
EQUAL OPPORTUNITY STATEMENT:
Decisions and criteria governing the employment relationship with all employees at Howard Brown are made in a non-discriminatory manner, without regard to race, color, creed, religion, national origin, sex, marital status, pregnancy, disability, sexual orientation, gender expression, gender identity, veteran status, age, FMLA status, or any other factor determined to be unlawful by federal, state or local statutes.
QUALIFICATIONS, KNOWLEDGE AND SKILLS:
- 4 year degree in Human Resources, Organizational Development, Business Management or other related field.
- Minimum 2 years of professional experience preferably in a FQHC, non-profit, or healthcare setting.
- Solid computer skills, including proficiency in MS Office Suite
- PHR/SHRM Certification
- Experience working with Paycom or similar HRIS
- Experience working with a diverse work staff and LGBTQ patient population
- Proficiency demonstrated in verbal and written communication, analytical skills, and the ability to develop positive, productive relationships with a wide variety of professionals.
- Must be able to initiate tasks and work independently.