Skip to Main Content

Inventory Data Entry Clerk

Houston Food Bank
Houston, TX
  • Posted: January 13, 2023
  • Full-Time

The Inventory Data Entry Clerk is responsible for day-to-day data entry functions as they relate to processing product re-classes and combinations, inventory transfers, donation orders, and general office administration. This position provides exceptional customer service and supports Volunteer Services, Warehouse, and Inventory, as well as other Operations programs and departments as needed. The Inventory Data Entry Clerk will maintain professional business relations with internal members and external contacts and keep the Inventory Control Manager well-informed of all area activities.


Adhere to PACT values. (Purpose: Using our strengths passionately to contribute to our mission. Accountability: Choosing to rise above one's circumstances and showing ownership to achieve results. See It. Own It. Solve It. Do It. Courage: Standing up for what's right and acting. Transparency: Doing things openly and honestly.)
  1. Reliable, consistent, on-site attendance is a requirement. This position requires punctuality and dependable attendance to meet the needs of the business, including attending and taking part in meetings and presentations.
  2. Process product re-classes and combinations.
  3. Process PRO paperwork and create new pallet tags.
  4. Process paperwork before the end of the month.
  5. Create item numbers with detailed descriptions, units of measure, weight, etc.
  6. Create donation orders for receiving incoming donations.
  7. Keying in manual count sheets in a timely fashion.
  8. Keeping count sheets organized.
  9. Process and file documents in a timely manner.
  10. Create and manage an electronic filing system for all documents pertaining to inventory control.
  11. Daily data entry in Microsoft Word Processing, CERES, Netsuite, Waerlinx, Excel spreadsheets.
  12. Maintaining master log of areas counted items, first, second and third counts, and count teams assigned counts.
  13. Maintain a clean and friendly work environment.

  • No


  • High School Diploma, GED or commensurate industry experience
  • 1- 2 years' previous experience in office work and or 1- 2 years' experience with receiving or other inventory-related work
  • Must have experience with MS Office Suite, Word Processing, and, MS Excel

Certificates, Licenses, and Registrations:
  • N/A

Special Knowledge/Skills/Abilities:
  • Strong customer service skills and willingness to assist others
  • Able to communicate complex information clearly
  • Attention to detail
  • Strong problem-solving abilities
  • Able to coordinate well with other departments and staff members
  • Ability to operate all types of computers, copiers, and other business equipment


Carries out responsibilities in accordance with HFB policies.


Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability needed. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions. (For best performance, the jobholder in this position would be expected to show the right knowledge, skills, and abilities in the listed areas.)

  • Action-Oriented
  • Customer Focus
  • Drives for Results
  • Informing
  • Approachability
  • Learning on the Fly
  • Perseverance
  • Self-development
  • Listening
  • Peer Relationships
  • Integrity and Trust
  • Functional/Technical Skills


The physical requirements described here are representative of those that must be met by an associate to successfully perform the essential functions of the job. While performing the duties of the job, the associate is required daily to analyze and interpret data, communicate, and remain in a standing or stationary position for a significant amount of the workday; and often access, input, and retrieve information from the computer and other office productivity devices. The associate must regularly move about the office and around the facility, use hands, wrists, and fingers to grip, type, and write. The associate will need to have the average ability to hear horns, warnings, and alerts associated with a warehouse. The associate must occasionally travel to other sites for business.


The work environment characteristics described here are representative of those associate encounters while performing the essential functions of this job. While the job is generally performed in an enclosed office environment, the associate is occasionally exposed to freezers, enclosed and/or tight spaces, wet and/or humid conditions, areas in which moving mechanical parts, fumes, toxic or caustic chemicals are present, strong food-related smells, and outside weather conditions. The noise level in the office environment is typically quiet, but the associate will be occasionally exposed to loud noise levels (e.g., horns, fans).


This role supports all hours of operations at the Houston Food Bank facilities as necessary and requires a flexible work schedule.

*Is legally able to work in the United States.

The foregoing statements describe the general purpose and essential job functions needed for this job and are not an exhaustive list of all responsibilities, working conditions, qualifications, and skills that may be needed.

Houston Food Bank (HFB) is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities, and experience. We believe that it is an essential part of the Company's overall commitment to attract, hire and develop a strong, talented, and diverse workforce. HFB is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding, and medical conditions related to pregnancy), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.

Houston Food Bank


Houston, TX
77026 USA


Transportation and Storage

View all jobs at Houston Food Bank

What email should the hiring manager reach you at?

By clicking the button above, I agree to the ZipRecruiter Terms of Use and acknowledge I have read the Privacy Policy, and agree to receive email job alerts.