Legal Services Liaison
Legal Services Liaison
Chief of Policy and Government Affairs
The primary purpose of this position is to oversee contracted legal services providers on behalf of the Housing Authority of the Birmingham District ("HABD" or "Authority"). The incumbent is responsible for filtering information from HABD to counsel, tracking and reviewing legal work products, and managing expenses by processing invoices. This individual will connect all HABD departments utilizing legal services with the appropriate firms, monitor the work product, and provide reports and memos as necessary.
All activities must support the HABD mission, strategic goals, and objectives.
Essential Duties and Responsibilities
The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties, and skills may be required and assigned as needed.
Serve as HABD's primary representative, overseeing the work of external law firms contracted to provide litigation, general counsel, employment, real estate, and other legal services.
Serve as a liaison between HABD staff and external law firms, helping to assign and review work.
Oversee records management concerning legal services to ensure that firms provide accurate documents as needed.
Create and maintain policies and procedures related to utilizing external law firms. Ensure Agency policy and procedure are effectively implemented.
Track legal matters and ensure timely progress and communication regarding relevant issues. Develop and/or maintain tracking systems as needed.
Coordinate communication with Agency insurance carriers and ensure compliance with HUD requirements related to litigation.
Review and process invoices from external law firms and communicate with outside counsel regarding issues with files and/or billing. Track Agency spending and make recommendations for improving cost efficiency.
Coordinate with property management staff and evictions counsel to facilitate filing evictions.
Assist staff with preparation to attend court hearings, including trials for eviction actions.
Assist with HABD's compliance efforts regarding fair housing, reasonable accommodations, and grievance hearings.
Preside as hearing officer for grievances related to the public housing or Housing Choice Voucher programs.
Review evidence presented at grievance hearings and draft decisions.
Participate in and assist with producing reports, memos, correspondence, and presentations to various internal and external audiences.
Attend training, conferences, workshops, and other related events.
Performs other related duties as assigned.
This position requires the incumbent to exhibit the following behavioral skills:
Job Knowledge: Exhibits requisite knowledge, skills, and abilities to perform the position effectively. Demonstrates knowledge of policies, procedures, goals, objectives, operational entities, requirements, and activities as they apply to the assigned organizational entity of HABD. Uses appropriate judgment & decision-making by level of responsibility.
Commitment: Sets high-performance standards; pursues aggressive goals and works hard/smart to achieve them; strives for results and success; conveys a sense of urgency and brings issues to closure; persists despite obstacles and opposition.
Customer Service: Meets/exceeds the expectations and requirements of internal and external customers; identifies, understands, monitors, and measures the needs of both internal and external customers; talks and acts with customers in mind. Recognizes work colleagues as customers.
Effective Communication: Ensures important information is passed to those who need to know; conveys necessary information clearly and effectively orally or in writing. Demonstrates attention to and conveys understanding of the comments and questions of others; listens effectively.
Initiative: Proactively seeks solutions to resolve unexpected challenges. Actively assists others without formal/informal direction. Possesses the capacity to learn and actively seeks developmental feedback. Applies feedback for continued growth by mastering concepts needed to perform work.
Responsiveness and Accountability: Demonstrates a high level of conscientiousness; holds oneself personally responsible for one's work; does a fair share of work.
Teamwork: Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts team success able own interests; supports everyone's efforts to succeed.
Experience working in legal settings.
Ability to communicate effectively both verbally and in writing. Ability to prepare and present analytical and management reports and recommendations.
Knowledge of litigation and eviction processes.
Knowledge of legal documents, including contracts, leases, and policies.
Interpersonal skills using tact, patience, and courtesy.
Skilled with record-keeping and follow-up techniques, including handling confidential files.
Demonstrate knowledge of real estate or housing management in the private or public sector.
Ability to review programs, activities, and sites for potential risks and hazards and make risk control/avoidance recommendations.
Ability to review leases, contracts, and certificates of insurance for compliance with applicable standards.
Ability to maintain confidentiality relating to the agency's claims and employee matters.
Prepares records and maintains reports.
Ability to work independently with little direction. Ability to plan and comply with schedules and deadlines. Ability to plan, prioritize, and organize workflow.
Ability to operate a computer and other office equipment, with proficiency in Microsoft Office products.
Ability to establish and maintain effective working relationships with co-workers, vendors, consultants, contractors, tenants, HUD, and local, state, and federal officials. Ability to communicate with people from a broad range of socio-economic backgrounds.
Education and/or Experience
Associate's degree in paralegal, criminal justice, public administration, or other required fields. Three years of experience in a legal setting, property management, compliance, or a related field. An equivalent combination of education, training, and experience may be considered.
Some positions may require possession of a valid driver's license and the ability to be insurable under HABD's automobile insurance plan at the standard rate.
To perform this job successfully, the employee should have strong computer skills (e.g., MS Word, Excel, PowerPoint, and Outlook). Must learn other computer software programs as required by assigned tasks.
The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
To perform this job successfully, the employee is frequently required to remain in a stationary position. Daily movements include sitting, standing, reaching, and grasping; operating computers and other office equipment; moving about the office; and attending onsite and offsite meetings. The employee must be able to exchange information in person, in writing, and via telephone. The employee must occasionally transport up to 25 pounds.
The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Office environment. The noise level in the work environment is moderate.
The position is open until filled.
Housing Authority of the Birmingham DistrictBirmingham, AL
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