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Human Resources Director (Mon-Fri 8:30a-5:00p with flexibility)

Home Life, Inc
Corvallis, OR
  • Posted: 16 days ago
  • Full-Time
Job Description

REQUIRED- Please attach a cover letter and resume with your application on our website for consideration.

Home Life - Job Description
Human Resources Director

The HR Director will meet the following requirements (with or without reasonable accommodations) for employment with Home Life. This position is not eligible for overtime and considered “exempt.”

Minimum Qualifications:
• Ability to pass an initial criminal history check from the Department of Human Services Criminal Records Unit and recheck every 2 years after.
• Be a citizen of the United States or legally able to work in the United States
• Eighteen years old and high school graduate or equivalent.
• BA/BS Degree in human resource management or related field or equivalent combination of knowledge, skills, and experience required.
• Current driver license, insurance and a good driving record.
• Ability to complete required training and annual training thereafter.
• Ability to perform intermediate computer operating skills; proficiency with Microsoft Office Suite, Outlook, Word, and Excel.
• Four years of related human resources management experience.
• Flexible hours to include occasional Board meetings and/or specific Board Committee meetings fill in for office duties as needed or attend a companywide weekend event.
Preferred Qualifications:
• Prior supervisory experience
• Prior experience related to finance and administration of a non-profit
• Current HR certification such as PHR and/or SHRM-CP
Essential Physical Requirements:
• Ability to sit for sustained periods of time
• Ability to do light lifting (less than 20 lbs.) in a frequent basis and moderate lifting (20-50 lbs.) on an infrequent basis.
• Ability to perform repetitive movements or tasks on a frequent basis.

(Functional skills are transferable skills an employee can use in various work environments or situations)
Effective verbal and written communication skills
• Ability to write, edit and proofread communications.
• Excellent written and verbal communication skills; experience communicating effectively with a variety of audiences.
• Respond to internal and external team members in a timely and proactive manner.
• Speaks, writes, listens and manages meetings and other activities involving staff, partners and clients, communicating in a clear and relevant manner while maintaining a professional approach and demeanor in all situations.
Supervisory & Technical Skills
• Knowledge and ability to manage the full talent acquisition and staffing management function of the organization.
• Good working knowledge of employee and labor relations
• Ability to consult with the admin team and research risk management concerns as it relates to the HR function
• Good working knowledge around organizational ethical organizational practices and employment law. (Examples: FLSA, ADAA, ACA, COBRA, FMLA, OFLA, etc.)
• Ability to plan and create strategic initiatives around the Human Resources development function and Organizational Development.
• Champion of change and well implemented change management
• Ability to learn and research process improvement strategies for overall organizational effectiveness
• Analytic and critical thinking skills
• Reliably distinguishes decisions that can be made independently from those requiring team or Executive Director’s input.
• Advocates for large scale goals and objectives that benefit the corporation rather any specific member or location exclusively
• Works to implement team decisions and supports team members regardless of personal differences
• Accepts responsibility for own actions and communications, acknowledging interpersonal and program feedback thoughtfully
• Demonstrates mindfulness of leadership role in workplace interactions while maintaining an awareness of the strengths and needs of others.
• Provides a trusting atmosphere, which encourages creativity and teamwork among staff and peers.
• Actively invests in the success of employees, motivating, and building team commitment to identified objectives through active supervision, feedback and mentoring.
• Encourages staff involvements and input in organizations decisions, plans and problem-solving activities.
• Provides fair dealing with employees, promoting trust and actions that lead to increased morale.
Organizational skills
• Managing time effectively and workload adequately.
• Triages emails, voice mails and organizes schedules so that residents and family receive priority service.
• Provides a dependable method of contact and is quickly responsive when contacted
• Is dependable in remembering meetings, arriving on time or notifying people of inability to do so
Problem solving skills
• Demonstrate the ability to respond to supervision by using feedback constructively, heeding directives and meeting expectations related to job performance.
Relational skills and teamwork
• Demonstrated ability to work with diverse populations.
• Demonstrating an ability to establish good working relationships with administrators, program directors, fellow staff, volunteers and supported individuals, Board Members, fund development and community volunteers.
• Demonstrating an active commitment to the Mission Statement and values of Home Life.
• Motivation to grow and learn the existing systems of Home Life.
• Representing Home Life professionally at all times, conducting one’s self in a manner that demonstrates a full awareness of role as a Home Life representative to co-workers, residents, family members, business partners and the public.
• Ability to role model Home Life values and expectations to co-workers and new employees.
• Act as a role model by treating all people with warmth, empathy and genuineness with respect and sensitivity for their privacy, rights, culture, ethnic, religious, and lifestyle differences. Demonstrate the ability to handle confidential and sensitive information.
(Job responsibilities are specific duties or tasks an employee is expected to perform)
Policy Management, Compliance & Reporting
• Develop and maintain the employee handbook.
• Be available for Home Life supervisors to help interpret and clarify Home Life policies and procedures, business practices, federal/state laws and regulations.
• Maintain confidential status of all personnel files.
• Maintain and update database with employee information as needed.
• Maintain a database of former employees and calculate turnover rates quarterly.
• Create, maintain and update employee personnel, medical, and confidential files as needed.
• Maintain employee wage database. Complete transmittal forms for each change and ensure accuracy.
• Monitor employee evaluation schedule and send out reminders to supervisors.
• Consult and guide employees and supervisors on leave management and update employee OFLA/FMLA status and records.
• Manage all unemployment claims and represent Home Life in unemployment hearings.
• Work closely with Program Coordinators and Program Director for state on-site documentation and preparation for on-site licensing reviews.
• Maintain all policies/procedures and job descriptions for Home Life.
Staffing Management & Supervision
• Ensure advertising for open positions within Home Life.
• Attend job/career fairs as needed for recruitment and company name recognition.
• Use reporting of turnover and other available data to predict and adjust advertising efforts.
• Make recommendations and improvements regarding recruitment practices to increase effectiveness.
• The Human Resources Directors (HRD) of Home Life is responsible for the day-to-day oversite of the Training Coordinator and provides guidance to the Financial Director Assistant.
Hiring & Initial Onboarding
• Review all applications and conduct first interviews of applicants.
• Ensure all candidates are meeting the minimum qualifications for the role they are applying for.
• Ensure reference checks conduct in alignment with OAR expectations and guidelines.
• Ensure criminal history checks are sent to DHS CRU and fingerprints are completed as needed.
• Review driving record to see that applicant meets minimum qualifications to drive for Home Life.
• Conduct initial onboarding with each new employee.
• Ensure employee knowledge of Home Life benefits upon hire.
• Ensure all new employee payroll paperwork is completed and filed.
• Create a user for all new employees in Therap.
Employee Relations & Progressive Discipline
• Consult with all supervisors in determining progressive disciplinary action
• Maintaining and communicating a progressive disciplinary process.
• Assisting as needed in the process of discipline, up to and including termination of employment, ensuring compliance with employment law and best practices.
• Work with Financial Director to ensure all wages, raises and W-4’s are accurately documented for payroll purposes.
• Ensure all expense receipts are given to the Financial Coordinator in a timely manner.
• Work with the Financial Coordinator monthly to learn/assist with payroll and become proficient enough to be able to run payroll when needed.
• Create and maintain an overall compensation strategy that balances the needs of the organization with that of the employees and incorporates any mandates from the Federal and State level.
Workers Compensation & Safety
• Ensure workers compensation incident report form and 801 is filled out when an on the job injury occurs.
• Monitor/track, follow up and maintain all employee workers compensation claims and all the forms that it entails.
• Follow up with workers compensation representative when each individual claim is filed. Continue until claim is closed.
• Maintain and collaborate with SAIF regarding the Home Life “Return to Work” program guidelines.
• Ensure that all required OSHA documents 301, 300 and 300A are completed (and posted) according with OSHA standards.
Medical Insurance & Open Enrollment
• Collaborate with Insurance Broker to assure employees/dependents to Health Insurance plan are accurate and updated as needed.
• Organize and communicate open enrollment activities and paperwork, in collaboration with broker.
• Notify COBRA provider of qualifying incidents.
• Inform eligible employees of medical and dental benefits coverage options. Inform all eligible employees of life insurance benefit.
Misc. and other Duties as Assigned:
• Attend BOLI trainings as pertaining to the HR position.
• Attend Drug and Alcohol Training by Occupational Medicine.
• Attend Authorized Designee training for Department of Human Services- Criminal Records Unit.
• Attend and participate in weekly administrative and management meetings. Attend program meetings as needed.
• Attend Board of Director meetings as needed.
• Maintaining communication of HR related issues through the use of the ADP homepage, Therap and other means of communication.
• The Human Resources Director (HRD) works directly under the supervision of the Executive Director.
• Assume additional responsibilities as assigned by the Executive Director.

Mon-Fri 8:30a-5:00p with flexibility

Home Life, Inc


Corvallis, OR
97330 USA



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