Director of Operations

Position title: DIRECTOR OF OPERATIONS

Reports to: Sr. Rector

Job classification: Full-time, Exempt

Direct reports: Sexton (FT), Accountant (PT)

SUMMARY

The Director of Operations for Holy Trinity Episcopal Church of West Palm Beach, FL is responsible for the business and physical aspects of running the church and its properties. These responsibilities include: office management, human resources, church campus management, financial administration and public liaison while ensuring compliance with applicable regulations and laws.

Primary Functions

Office Management and Human Resources

Oversees the day-to-day church office functions.

Lead and guide the Holy Trinity staff in partnership with the Sr. Rector.

Hire and evaluate employees in consultation with Sr. Rector and Personnel Committee.

Develop and document policies and procedures regarding Human Resource management with Sr. Rector and Personnel Committee.

Assist in recruiting, coordinating, and scheduling volunteers as needed under the direction of Sr. Rector and/or committee leadership.

Source and institute secure internal communications aligned with digital record-keeping capabilities.

Church Campus Management

Report regularly to Sr. Rector, Junior Warden, and Building and Grounds Committee.

The Sexton (full-time) reports directly to the Director of Operations.

Church campus management duties include overseeing the maintenance and security of church facilities and property while establishing and maintaining a current inventory of supplies and equipment.

Develop and document policies and procedures regarding church campus short-term usage, rental and long-term lease agreements in partnership with Sr. Rector, Vestry, Holy Trinity Properties, applicable committees, organizations and/or the community.

Develop and maintain a campus access system (structures and parking) while ensuring 24/7 security.

Source and ensure compliance of service agreements by contractors and service providers: i.e.; cleaning services, HVAC, fire prevention and alarm systems.

Financial Administration

Partners closely with the church Treasurer, Accountant and staff ensuring the effective use of church funds and meets financial obligations.

The Accountant (part-time) reports directly to the Director of Operations.

Assist in the preparation of annual church budget.

Oversee, in partnership with the Treasurer, all church finances including the development of supporting policies and procedures.

Internal and External Liaison

Acts as one of the church’s leaders and liaisons while believing in and demonstrating the church’s teachings in life and work.

Establish and maintain relationships with Sr. Rector, Assoc. Rector, Vestry, staff, parishioners and key community leaders.

Maintain visibility with parishioners and donors.

Knowledge and Skills

Associate or bachelor’s degree desired

Minimum of five years in administration

Excellent organization management and communication skills

Knowledge of principles and practices of church or nonprofit administration

High energy level with excellent interpersonal skills and the ability to perform multifaceted projects

Ability to demonstrate initiative and desire to acquire new skills

Accounting and or financial training

Excellent computer skills

Physical and Mental Abilities

Ability to drive a vehicle

Always maintain confidentiality regarding persons and information

Possess good general mobility and the ability to perform common physical activities

Exude and maintain a calm professional demeanor in a sometimes fast-paced environment

Ability to interact with diverse populations

Use of sight and auditory senses