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Director of Administration - Paralegal

Holladay Property Services
South Bend, IN
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Enriching lives through investment and service is the mission at the core of everything we do at Holladay. The Director of Administration supports this mission by managing and overseeing all commercial leases for the properties we serve.

Essential Duties and Responsibilities include but are not limited to the following:

  • Draft, review, monitor, and maintain all leases
  • Draft amendments and renewals to existing agreements
  • Develop, draft, and manage department documents, as needed
  • Oversee document collection/storage for due diligence
  • General support to marketing, leasing, property management and asset management
  • Assist HR in the identification and scheduling of training for property management based on current associate and manager development needs
  • Partner with HR and hiring managers in the recruitment and hiring process
  • All other duties, as assigned


  • Strong knowledge of leases, contract terminology, contract law and the real estate business in general is required
  • Must have the ability manage multiple projects and meet crucial deadlines
  • Ability communicate effectively with in different capacities throughout a day
  • Strong organizational and writing skills necessary for success
  • Previous experience as a paralegal, or other similar role, preferred
  • Flexibility is a must in this position because an ordinary day can change very quickly
  • Strong computer skills, specifically with Microsoft Office package required
  • Good oral, written and interpersonal skills
  • Position requires regular day travel from corporate office to properties throughout the region
  • Valid Driver’s license, proof of insurance, and a MVR report acceptable to the company’s liability insurance carrier

Holladay Mission and Values: All associates are expected to live Holladay’s Mission and Values in their everyday interactions with each other, external clients, and stakeholders as defined below:

  • Mission: Enriching lives through investment and service
  • ENRICH Values:
    • EntrepreneurialWe are empowered to dream and take risks, to challenge conventional wisdom and demand continuous improvement, to innovate, create, and inspire change.
    • NurtureWe encourage and support the growth and development of each other, our clients, and our communities.
    • Respect - We recognize and acknowledge the inherent value of others.
    • IntegrityWe do the right thing. We exhibit a consistently high moral compass.
    • CommunityWe are a family. We have fun, serve others, and freely give of our resources. We recognize our responsibility to make our communities and world a better place.
    • Health - We support the physical, financial, and professional health and well-being of each other and those we serve.


The Director of Administration compensation will be based on experience and qualifications. This range is subject to local, state and regional dynamics and may be adjusted up or down depending on market conditions.

Physical Demands:

  • Able to sit at a desk for up to 6 hours
  • Able to climb 3 flights of stairs several times a day inspecting apartments or hallways
  • Able to read and follow instructions, warnings, procedures, etc.
  • Able to show vacant space, inspect grounds and facilities in adverse weather conditions (rain, snow, heat, cold, etc.)
  • Employee is required to stand, walk, sit, and must occasionally reach, stoop, kneel and crouch
  • Close vision and the ability to adjust focus is required
  • Able to maintain mobility to complete job tasks in adverse conditions (rain, snow, heat, cold).

Supervisory Responsibility:

  • This position does not have any supervisory responsibility
Company Description
Holladay Properties is a full-scale land development, design/build and fully-integrated real estate company, as well as one of the largest medical office management firms in the country. Our medical division as a national reputation of excellence in MOB management and development of medical real estate assets for third-party owners and is an IREM Accredited Management Organization.

Employee Benefits include:
- Medical, dental, vision, 401K
- Casual Fridays
- Strengths based culture
- Employee development
- Community involvement
- Competitive compensation
- Flexible schedules
- Free parking

Holladay Property Services


3454 Douglas Rd

South Bend, IN