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Executive Assistant

HiveWatch
El Segundo, CA
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Purpose:

Serves visitors by greeting and directing them appropriately, notifies company personnel of visitor arrival; maintains security and telecommunications system. Provide high-level administrative support by conducting research, coordinating information, calendaring, travel arrangements, bank deposits, answering phones, greeting guests, ordering office supplies and equipment maintenance. Clerical functions include, but not limited to, preparing correspondence, arranging conference calls, preparing security badges and scheduling meetings.

 

Tasks:

  • Assist in proof reading documents, reports, emails.

· Maintains security by following procedures; monitoring logbook; issuing visitor badges.

  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • File and retrieve corporate documents, records, and reports.

· Maintains telecommunication system for office and console operation.

  • Greet visitors and determine access level.
  • Prepare responses to correspondence containing routine inquiries.
  • Make travel arrangements for staff.
  • Coordinate and calendar CEO and COO’s appointments, calls and meetings.
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
  • Attend meetings to record minutes.
  • Answer phone calls and direct calls to appropriate parties or take messages.
  • Perform general office duties, such as ordering supplies, maintaining records management database systems, performing basic bookkeeping, light cleaning/organizing.
  • Prepare agendas and make arrangements, such as coordinating catering for meetings.
  • Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
  • Provide clerical support to other departments.
  • Other duties as assigned.

 

Skills and Qualifications:

Strong verbal and written communication skills, Microsoft Office Skills, Listening, Professionalism, Customer Focus, Organized, Informing Others, Phone Skills, Supply Management

 

Education:

2+ years experience as an Executive Assistant or Administrative Assistant.

High School Diploma (or GED or High School Equivalence Certificate)
Associate's Degree (or other 2-year degree)

 

 

Company Description
We are a venture-backed, stealth company reinventing how enterprises approach physical security. We use multi-sensor fusion to improve the safety of companies, people, and brands. If you like working with hardware and software data, definitely apply!

HiveWatch

Why Work Here?
Fast moving venture-backed stealth company reinventing how enterprises approach physical security.

We are a venture-backed, stealth company reinventing how enterprises approach physical security. We use multi-sensor fusion to improve the safety of companies, people, and brands. If you like working with hardware and software data, definitely apply!

Address

550 Continental Blvd.

El Segundo, CA
USA

Industry

Business

Website

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