Senior Project Coordinator II
- Expired: over a month ago. Applications are no longer accepted.
SENIOR PROGRAM COORDINATOR II
The Hispanic American Construction Industry Association (HACIA)
Location: West Loop, Chicago | Full-time
Founded in 1979 as a non-profit 501 (c) (6) organization, the Hispanic American Construction Industry Association (HACIA) is a construction advocacy, training and membership organization. With over 300 members, HACIA provides a range of technical and supportive services to assist minority, women, veteran and disadvantaged business enterprises (M/W/V/DBE) in addition to workforce development training in the construction and professional services industries. HACIA believes that all qualified construction businesses and individuals should have equal access to opportunities and education; and, therein, strives to build diversity and inclusion that strengthens the industry. HACIA’s mission focuses on ensuring the equitable participation of its members and inclusion of diverse business practices in the construction industry, while also promoting the growth, quality of work, professionalism and integrity.
OVERVIEW OF POSITION:
The Senior Program Coordinator will provide project management support for HACIA’s portfolio of grant funded training and/or consulting agreements. Senior Program Coordinator location will be HACIA’s Chicago office with frequent travel to various training facilities, to include (but not limited to) City of Chicago, Aurora, and other suburbs. This position reports to and assists Project Managers to fulfill HACIA’s contractual obligations, including project site visits; coordinating outreach and recruitment activities; communicating with stakeholders, partners and participants; developing reports and other compliance related tasks. This self-starter will provide additional administrative support as needed or directed.
DUTIES AND RESPONSIBILITIES:
- In collaboration with Program Managers, lead the effort in developing impactful outreach plan, to include identifying key partners in communities HACIA serves, colleges, employment agencies, small business development centers, media, and internet sites with the goal of growing program pipeline.
- Data tracking and database management for internal and grant reporting purposes.
- Create application for programs and implement established recruiting requirements for training participants.
- Identify opportunities to promote HACIA programming, present on program information to various constituencies.
- In coordination with the Program Manager, assist with scheduling and conducting of applicant interviews and intakes, along with tracking the participation and progress of program enrollees.
- Assist Program Managers in gathering and preparing required documents and information for reports and invoice submittals as detailed in the agreement between HACIA and the training provider.
- Lend support in program marketing efforts, to include marketing schedule, marketing material creation and social media strategy.
- Build and maintain effective communication with program participants and provide assistance as needed.
- Ensure that program reporting and other deliverables are being met on time.
- Communicate and engage with HACIA members, outside companies, and vendors and other key stakeholders.
- Assist Program Managers with contract management (vendors, educational partners, etc.), which includes overseeing the timely deliverable of services.
- In collaboration with Program Manager, develop and maintain key relationships with stakeholders such as HACIA Members, business community at large and other related business organizations.
- Initiate input on program improvement and with program development.
- Keep track of construction workforce development and/or small business industry trends.
- Performs other duties as assigned.
- 5 years or more of experience in a professional office setting.
- Highly organized with strong communication skills, both written and verbal.
- Ability to work independently and prioritize within a team environment.
- Takes initiative on day-today task with a keen eye on process and program improvement.
- Experience in data tracking and data management.
- Utilize considerable judgment and initiative to resolve problems and make recommendations.
- Self-driven, highly motivated to learn, energetic, including familiarity and comfort in working in a fast-paced, dynamic environment.
- Customer service oriented with some experience in dealing with businesses.
- Proficiency with Microsoft-based computer applications is required (experience in Microsoft Project is a plus).
- Comfort in recruiting and interviewing applicants of diverse backgrounds.
- High level of professionalism and ability to utilize discretion when needed.
- Understanding of the construction industry, workforce and/or diverse small businesses (to include city and state Minority and Women Business Enterprise ordinance and regulations) is a plus but not required.
- Experience in local, county and state procurement and certification process is a plus.
- Individual must have a reliable automobile and valid driver’s license as travel throughout the city and the greater Chicagoland area is required.
- Medical, Dental, and Vision
- Holidays Paid
- Sick Days
- Personal Time Off
The Senior Program Coordinator position is a grant-funded position that will expire on June 30, 2023, with a possible to-be-determined extension. This position includes a full competitive salary with a comprehensive benefits package.
Please reference job position title in your cover letter and email subject line. No telephone calls please.
Job Types: Full-time, Contract
Pay: $50,000.00 - $75,930.91 per year
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
- Monday to Friday
Ability to commute/relocate:
- Chicago, IL 60661: Reliably commute or planning to relocate before starting work (Required)
Work Location: One location
Hispanic American Construction Industry Association
A 501 (c) (6) organization founded in 1979, the Hispanic American Construction Industry Association (HACIA) works to ensure the equitable participation of its members in the construction industry, while also promoting the growth, quality of work, professionalism and integrity of these individuals and businesses. We have fought for diversity in the construction world for over 40 years, and continue to clear paths of opportunity for Minority- and Woman-owned Business Enterprises across the Midwest. From advocating for public policy, providing the tools necessary to seize and succeed at new business opportunities and providing training and education that assist Hispanics in growing their own construction-related businesses, HACIA believes in pushing its community beyond what have become traditional roles for Hispanics in the construction industry.
650 W Lake St. Suite 415 ChicagoChicago, IL