Boutique fast-growing family law and business law firm has an outstanding opportunity for a full-time Intake Coordinator position that is as challenging as it is rewarding. The opportunity is ideal for a go-getter with a strong work ethic who is looking for a position in which to grow. Our firm strives to help and support those who are facing problems either in their family or in their business, and this position is crucial in allowing us to effectively help them. Training will be provided, so although experience in the legal field is a plus, it is not required.
Duties as an Intake Coordinator would be to accompany each of our clients throughout their relationship with our firm, from the very first time they contact our office, through intake, engagement, and onboarding. You would be an intake specialist, one who will initially introduce the clients to our firm and follow up to ensure that their questions are answered and that they are equipped with the information they need to engage our services. The intake specialist follow-up process constitutes as major part of the role.
In this position you would also be wearing the hat of a receptionist, and would have receptionist duties to include answering, screening and directing all incoming calls, greeting clients and guests as they come in and making them comfortable, sorting the mail, and maintaining a clean reception area and clean conference rooms. As a team player, you would also be prepared to support all of the firm’s other positions as necessary.
This position requires a person who is positive, energetic, compassionate, and friendly, who enjoys talking to people, and with a natural inclination to want to help anyone they’re talking to. Since telephone correspondence is a core and significant responsibility of this position, and since it will consume a significant amount of your time every day, excellent phone etiquette and corresponding confidence are necessary.
You must be a team player. We are strong believers in the team approach and our office is a team environment. You will be working with other wonderful members of our team who work hard to get the job done right and who take pride in their work, and we are all expected to lift each other up in order to achieve our goals and grow. We are friendly and kind to one another, and we have an enjoyable work environment, but we know that there’s a time to have fun and a time to work. If this is consistent with your mindset, we look forward to receiving your application.
Intake Coordinator Qualifications include:
-Ability to multi-task, be flexible, think on your feet, adapt to change and to changing priorities, and make decisions based on good common sense.
-Excellent communication skills.
-Ability to genuinely connect with clients and potential clients.
-Ability to maintain strict confidentiality.
-Ability to treat a call on late Friday afternoon with the same care and attention as a call on Tuesday morning.
-Excellent organizational skills.
-Strong attention to detail.
-Ability to closely follow established policies and procedures.
-Ability to learn from constructive feedback.
-Ability to deal with the occasional difficult individual, with grace and professionalism.
-Proficiency in the use of Microsoft Word and Excel.
-Ability to learn new software and technology.
-Impeccable spelling and grammar (the interview will include a spelling/grammar test, poor performance on which will be a disqualifier).
-Proficiency in typing (the interview will include a typing test).
-A background in sales is a plus.
-You must have a car, as it will sometimes be needed for job-related duties such as running errands or doing court filings.
Base compensation is commensurate with experience. We also offer a bonus plan that gives you more control over what you can earn, and that ensures that you succeed when you help the firm succeed. Additional benefits include a retirement plan with employer matching, paid holidays, team activities (escape room, happy hour, etc.), a complimentary rotating snack selection, free and convenient parking, and a beautiful, new, and clean work environment.