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Executive Assistant

HireResource Staffing
San Antonio, TX
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Location: San Antonio, TX 78219

Duration: Permanent Hire

Schedule: Monday-Friday; 8:30 AM-5:30PM

Qualifications:

  • You MUST BE fully vaccinated against COVID-19. Colleagues are required to disclose their vaccination status and if fully vaccinated, provide proof of vaccination status before participating in approved activities for fully vaccinated colleagues. 
  • Bachelor’s degree from an accredited college or university.  English or a Business degree is a plus.
  • At least five years of executive assistant or chief of staff experience. 
  • Advanced knowledge of Microsoft Office to include Word, Excel, PowerPoint, Outlook, and Teams.
  • Extraordinary organizational skills, attention to detail, and ability to multitask.
  • Act as a gatekeeper and escalate relevant information as needed.
  • Work with staff at all levels, sometimes under pressure, while remaining proactive, resourceful, and efficient, with a high level of professionalism, discretion, and confidentiality.
  • Excellent written and oral communication skills. Ability to compose and critique business communications and other materials.
  • Proven ability to take initiative, be resourceful and creative in problem-solving, and very diplomatic in personal and phone communication.
  • Proven ability and willingness to take direction, with exceptional follow-up skills to ensure timely completion of projects.
  • Experience handling a wide range of administrative and executive support tasks and projects.
  • Proficiency in note taking to ensure the capture of key ideas and action items.

Description:

The Executive Assistant to The CEO will provide exceptional, detail-oriented administrative support to the CEO. 

  • Manage CEO’s day-to-day calendar, including making appointments.
  • Prepare presentations, agendas, and minutes for key meetings.
  • Coordinate / integrate personal activities and travel with CEO’s business calendar, requiring coordination with both internal and external executives and assistants.
  • Manage CEO communications, including assessing inquiries directed to the CEO, determining proper course of action, and drafting replies.
  • Schedule domestic and international travel, with attention to detail in bookings, pick-ups, and attendant meetings.
  • Answer incoming phone calls in a polite and professional manner and accurately taking messages.
  • Accommodate urgent schedule changes or requests that may require periodic evening and/or weekend calendar checks, as well as remotely supporting the CEO while traveling. 

Employer Info

As a privately held designer and manufacturer of precision-engineered architectural light fixtures, this client has created an impressive company culture dedicated to professional development, community engagement, and a commitment to its employees’ growth.

Company Description
Hire Resource Staffing (HRS) has helped growing businesses for more than 20 years to locate high-quality skilled talent since 1997. HRS specializes in light and heavy industrial personnel including Assemblers, Pipefitters, Warehouse workers, Machinists, and Welders. We have provided contract-perm services as well as full project staffing in Refineries, Construction sites, and manufacturing facilities. As part of a larger organization, the Glass Family of Companies, we benefit from the combined resources of affiliated recruiting agencies with expertise across your full range of professional and industrial needs.

HireResource Staffing

Address

San Antonio, TX
78219 USA

Industry

Business