Accounts Payable Clerk
- Expired: over a month ago. Applications are no longer accepted.
Verify, obtain approvals and pay all invoices from vendors and associates in a timely, accurate manner in accordance with accounting policies and procedures.
Verify that purchasing procedures are followed; i.e., purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid. Maintain an accurate, up-to-date Purchase Order Log.
Route invoices with Purchase Order attached to Department Heads and Executive Committee members for approval. Ensure account coding is accurate and all invoices are being returned on a timely basis.
Process all approved invoices for payment -- ensure all appropriate signatures and back-up attached.
Pay all hotel invoices in a timely manner - ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken.
Handle all vendor inquiries and reconcile vendor statements.
Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner.
Interface checks and submit a log of all manual checks to the Assistant Controller.
Run hotel through mailing machine and log postage department.
Run trials by departments. Distribute to managers and ensure all interfacing is completed.
No travel required.
Hours: Typically Monday - Friday: 8:00 a.m. - 4:30 p.m.; one Saturday per period; scheduled times and days may vary based on need.
SUPERVISORY DUTIES - None
Strong organizational skills with attention to detail. Ability to compile facts and figures. Ability to operate personal computer and calculator. Telephone etiquette skills needed.
Excellent hearing required as outside vendors call in to Accounts Payable Clerk.
Excellent vision required for viewing of CRT screen.
Excellent speech communication skills required to communicate with vendors calling in on phone.
Excellent comprehension and literacy required to read bills, accounts, etc.
Lifting/carrying files and papers up to 5 lbs.
No bending/kneeling required.
No continuous standing, climbing or driving required.
High school education or equivalent experience.
Accounting background preferred, but not required.
Personal computer, calculator and telephone (80-90% of time).
Work inside 100% of 8 hours.
- Employees are held accountable for all duties of job -
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