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Highland Park Community Development Corp
New York, NY
  • Posted: over a month ago
  • Full-Time
Job Description

Job title: Accountant

Reports to: Chief Financial Officer

FLSA Status: Exempt / Full Time

Date Issued: March 2021


The accountant performs accounts payable, accounts receivable, and accounting functions according to established procedures or as directed by the Chief Financial Officer. The accountant maintains internal contacts with the entire administrative staff and external contact with vendor accounts receivable and government funding accounts payable departments.

The essential functions of the job include but are not limited to the duties listed in the job description.

Employee may be required to carry out additional duties as assigned by Supervisor.


Through the employee’s own efforts, the employee accomplishes the following essential functions:

1) Accounts Payable-Responsible for the processing and verification necessary to ensure accurate payment of all legitimate invoices on a timely basis by means of the following procedures:

  1. Verifies invoices for quantity, unit price, extension, and discount.
  2. Routes miscellaneous invoices to proper people for approval for payment.
  3. Verifies accounting account numbers to invoices coded on site for proper distribution in financial statements.
  4. Coordinates schedule for computer time for voucher reports, remittance advices, checks and journals.
  5. Maintains a log of invoices vouched batch number and dollar amount.
  6. Maintains file of vouched invoices waiting for payment.
  7. Issue checks as needed and upon special request or in accordance with schedule based on availability of funds.
  8. Attaches original invoices to duplicate copy of check for permanent record of paid invoices.
  9. Maintains the file of paid invoices.
  10. Communicates with shelter/programs regarding errors or questions on invoices.
  11. Coordinates the efforts of additional help required to meet above schedules.
  12. Verifies month end totals of Accounts Distribution, Cash Disbursements and Open Items reports and coordinate closing to the general ledger.

2) Accounts Receivable- Responsible for the processing and verification necessary to ensure accurate daily maintenance of customers’ accounts by means of the following procedure:

  1. Post checks received daily to aged trail balance to maintain a running record of unpaid invoices.
  2. Prepares remittance advises of outstanding receivables.
  3. Maintains the file of copies of all invoices, debits and credits issued to government funders.
  4. Maintains computerized monthly invoicing file.
  5. Communicates with government funders regarding their accounts.

3) Accounting- responsible for accurate preparation of information, debit and credit memos and journals necessary to produce the financial statements in accordance with established procedures.

4) Responsible for various accounting functions:

  1. Maintains daily bank balance and verifies daily.
  2. Prepares a detailed report of deferred income and prepaid expenses to the profit-and-loss statement.
  3. Maintains the Capital Asset record.
  4. Assists the Accounting Manager in the preparation of periodic miscellaneous reports and surveys for senior officials, government units, and year-end audit.
  5. Prepares bank reconciliations on monthly basis for payroll and shelter operation accounts for review by Chief Accountant.
  6. Prepares monthly analysis of balance sheet accounts including receivables, payables, and exchange for review by Chief Accountant.

4) Funding source reporting- responsible for preparation of reporting to funding agencies including:

  1. Monthly expense reimbursement reports.
  2. Budget modifications as needed in consultation with Chief Accountant, Shelter Administrator and Business Manager.
  3. Other reporting as necessary or required by Funding Agency.
  4. Maintain tracking of disallowed expenditure reimbursement for future collection.

  1. Attends staff meetings as requested.
  2. Employee may be required to carry out additional duties as assigned by Supervisor


  1. Adheres to all policies and procedures, including those prescribed in the Highland Park CDC Employee Handbook.

  1. Maintain confidentiality and do not disclose information learned through the course of the job with people other than those who need to know including employee information, financial information, client information, etc.


To perform the job successfully, an individual demonstrates the following competencies.

  1. Customer Service Orientation: Manages difficult or emotional situations with internal and external stakeholders; Responds promptly to customer needs; Responds to request for service and assistance. Maintains and communicates a positive “can do” attitude with internal and external stakeholders.

  1. Problem Solving: Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Uses reason when dealing with emotional topics.

  1. Systems Thinking: Demonstrates an ability to (a) see how organizational systems (e.g., internal/external conditions, processes, people) interact and influence each other, and (b) how these systems create and contribute to specific issues (e.g., high voluntary turnover) and strengths (e.g., strong customer focus).

  1. Planning / Organization: Prioritizes and plans work activities; Uses time efficiently: Plans for additional resources; Develops realistic action plans. Leverages tools to manage workflow and reprioritizes accordingly.

  1. Service and Teamwork - Understands the needs and wants of the organization, customers, co-workers, and supervisors to provide accurate, complete, and timely service and to further the mission, values, and goals of the organization.

  1. Oral Communication: Speaks clearly and persuasively in positive or negative situations; listens and gets clarification.

  1. Written Communication: Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

  1. Ethics: Treats people with respect: Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

  1. Dependability: Follows instructions; Responds to management direction; Takes responsibility for own actions; Keeps commitments.

  1. Initiative: Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.


To perform this job successfully, and individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and / or ability required.

  1. Minimum Required Education & Experience:
    • Bachelor’s Degree in Accounting or related field
    • 1 to 3 years of specialized experience in all relevant contractual payroll functions, including maintenance, preparation, balancing, internal control, and payroll taxes.
    • 1 to 3 years’ experience in non-profit accounting.

  1. Preferred Education & Experience:
    • Bachelor’s Degree in Accounting or related field
    • 2 years related experience.
    • Previous work experience with homeless population, MICA, or Veterans community

  1. Computer Skills:
    • Proficient in computer software programs (QB online, Word, Excel, Power Point, CARES, etc.)
  2. Language skills:
  • Excellent verbal and written communication skills. Reads and comprehends simple instructions, short correspondence, and memos; Writes simple correspondence; Presents information in one-on-one and small groups situations outside stakeholders, clients, and other employees.
  • Bilingual is preferred

Highland Park Community Development Corp


New York, NY
11208 USA


Finance and Insurance

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