Skip to Main Content
← Back to Jobs

Executive Personal Assistant

High Net Worth Private Individual New York, NY
  • Posted: 25 days ago
  • $90,000 to $140,000 Annually
  • Full-Time
  • Benefits: Vision, Medical, Life Insurance, 401k, Dental

Personal Assistant

New York, NY

AUGUST 2019

The Personal Assistant will support one of the Co-Founders of top global alternative investment management firm.

Successful candidate will be smart, self-sufficient, takes initiative, and enjoys handling a multitude of personal and family matters. High level coordination with Executive Assistant and professionals in the corporate office. Sensitivity to family matters, assisting all with friendly professionalism. Poise, sophistication, mature, pleasant with positive energy. Travel is rare.

Responsibilities will include:

  • Work closely with Executive Assistant on business and personal calendar management and phone coverage
  • Partner with Member Services department on invoices and bill payment including preparation of monthly Amex and MC expense reports and cash expense reports
  • Oversee vendors at the family’s residences including managing and overseeing repairs and maintenance
  • Prepare readiness and usage of 3 homes in addition to main NYC residence
  • Preparation of various materials including board meetings materials
  • Manage and coordinate events/activities for the individual and his family including trips
  • Maintain children’s school, activities and social calendars
  • Update and maintain contact information and create custom reports as needed
  • Coordinate with IT on tech related projects and troubleshoot technology issues
  • Liaise with benefits vendors on processing of claims for the individual and family
  • Arrangement of golf, social and entertainment events.

Requirements

  • Bachelor’s degree
  • 2-7 years of administrative experience– preferably from an office environment (but not required)
  • Conscientious; detail oriented; organized; reliable
  • Flexible and team oriented; collaborative
  • Professional, calm and pleasant demeanor; no job too big or too small mentality
  • Relevant experience with travel planning
  • Maintains high level of confidentiality and discretion
  • Skilled with current technologies

Compensation

· Competitive base salary and annual bonus

· Free lunch (best food of any office in NYC)

· 100% coverage of health benefits

· 401k

Primarily normal business hours- 8 or 8:30am start. Not much after-hours work, but after-hours awareness and response

High Net Worth Private Individual

Why Work Here?

Elegant and dynamic international couple

Collaboration with Personal Assistant

What email should the hiring manager reach you at?

By clicking the button above, I agree to the ZipRecruiter Terms of Use and acknowledge I have read the Privacy Policy, and agree to receive email job alerts.

What email should we contact you at once we get salary info from the hiring manager?

By clicking the button above, I agree to the ZipRecruiter Terms of Use and acknowledge I have read the Privacy Policy, and agree to receive email job alerts.

Our qualification feature is only available to registered members - what email address would you like for us to keep on file?

By clicking the button above, I agree to the ZipRecruiter Terms of Use and acknowledge I have read the Privacy Policy, and agree to receive email job alerts.