MHS Administrative Assistant

The Administrative Assistant acts as an administrative resource for the Director of Property Management (DPM) and secretarial duties of the group/office, much of which is of sensitive and confidential nature.

Primary Responsibilities:

• Attend weekly team meetings and trainings as requested. Prepare correspondence, meeting minutes and compiling of documents
• Maintain supervisor's calendar, arrange and schedule meetings, and arrange travel and other accommodations
• Generate weekly and monthly project reports. Assist with other reports as needed
• Coordinate and compile property management reports
• Responsible for ensuring coverage of office hours and maintaining office supply inventory
• Prepare presentations for property management
• Coordinate tasks across multiple departments and levels throughout the organization
• Handle petty cash for office property management staff
• Execute projects assigned by DPM
• Support the DPM with all aspects of property managements

Job Requirements:

• High School Diploma or GED required; Bachelor's degree in a business related field preferred
• Minimum 1 - 3 years experience working in an administrative role required
• 2 - 5 years human resources or administrative experience preferred
• Experience with computer systems required including web based applications and Microsoft Office
• Able to summarize and communicate moderately complex information in varied written and verbal formats
• Able to provide a high level of customer service to internal and external customers
• Able to manage multiple assignments and tasks and work under pressure
• Must have a current vehicle license in good standing and meet the driving records standards outlined in the Company Safe Vehicular Operations Policy