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Office Administrator

Hi-Link Technology Group Stamford, CT

  • Expired: over a month ago. Applications are no longer accepted.
Job Description

At Hi-Link Technology Group our success depends on our people, productivity, and procedures. An office administrator is the supportive force driving each of these areas, and we’re currently seeking someone stellar to take the reins. The ideal professional for the role is a flexible problem solver with superb communication skills with a detail-oriented mindset. He/she should have prior experience thriving in an administrative capacity in an office environment. Multitasking and the unique ability to deftly handle the unexpected are essential qualities to bring to the position.

 

 

Objectives of this Role

  • Ensure general management of the office, overseeing operational efficiency, effective communications, and other types of strategic and tactical planning.
  • Handle vendor contracts and relations, and facilitation of all office functions and services.
  • Act as primary liaison between the company, staff, and 3rd party vendors.  Provide information, answer questions, and respond to requests.
  • Oversee and achieve organizational goals while maintaining an efficient, productive, and positive cultured office and employee experience.

 

Daily and Monthly Responsibilities

  • Warmly greet visitors to our office; answer and direct phone calls promptly, fielding solicitors/cold sales calls; and maintain office efficiency.
  • Perform a variety of administrative duties, such as generating and distributing memos, letters, spreadsheets, and emails; and sorting and distributing incoming mail.
  • Assist with billing by sending invoices; maintain client databases; track accounts; oversee the invoice workflow, and assist in copying and distributing production orders and other internal documents as requested.
  • Update spreadsheets used by accounting, production, and field services as requested.
  • Work closely with sales and engineering teams and work to align their collaboration and goals.
  • Schedule and track meetings and appointments.
  • Vendor deal registration, promotion, and rebate registration.
  • Stay on top of vendor programs and be a liaison with vendor and manufacturer representatives.
  • Prepare presentations/proposals as assigned.
  • Assist colleagues whenever necessary.

 

Skills and Qualifications

  • Proven administrative experience.
  • Superb written and verbal communication skills.
  • Strong time-management skills and multitasking ability.
  • Proficient in Microsoft Office, with aptitude to learn new software and systems.
  • Solid interpersonal skills.

 

Preferred Qualifications

  • College degree
  • Previous success in office management
  • Any marketing experience is a plus
  • Experience developing internal processes and filing systems
  • Comfortable handling confidential information
  • Ability to adapt to changing situations in a calm and professional manner
Company Description
Hi-Link Technology Group is a full-service information technology consulting firm that implements and maintains high-performance IT systems for small and medium-sized organizations in a wide range of industries.
Regardless of their size, today’s companies rely on anytime, anywhere access to information—and Hi-Link delivers. For smaller clients, we provide customized support for total IT needs. For larger enterprises, we complement internal IT resources for higher levels of efficiency and productivity.
We also provide data center and cloud solutions that our customized to best fit the customer. We know that no two businesses are the same and Hi-Link works with all of our customers to develop and implement the best possible solution based on our client’s needs.
Established in 1990, Hi-Link brings proven experience and expertise to every engagement. We differentiate ourselves through a consistent emphasis on integrity, responsiveness, and value-added service.

Hi-Link Technology Group

Why Work Here?
Leading MSP and IT company in the area

Hi-Link Technology Group is a full-service information technology consulting firm that implements and maintains high-performance IT systems for small and medium-sized organizations in a wide range of industries. Regardless of their size, today’s companies rely on anytime, anywhere access to information—and Hi-Link delivers. For smaller clients, we provide customized support for total IT needs. For larger enterprises, we complement internal IT resources for higher levels of efficiency and productivity. We also provide data center and cloud solutions that our customized to best fit the customer. We know that no two businesses are the same and Hi-Link works with all of our customers to develop and implement the best possible solution based on our client’s needs. Established in 1990, Hi-Link brings proven experience and expertise to every engagement. We differentiate ourselves through a consistent emphasis on integrity, responsiveness, and value-added service.

Hi-Link Technology Group's Logo

Address

60 Long Ridge Rd. Stamford

Stamford, CT
USA

Industry

Business

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