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Records Management Specialist I (FDA/FIRF)

HeiTech Services, Inc. Hyattsville, MD
  • Posted: 1 day ago
  • Other
Job Description

Job Title: Records Management Specialist I (FDA/FIRF) 

City: Hyattsville / State: Maryland                                                   


Position Summary

Position Description:

This position is responsible for responding to inquiries and processing applications and documents in support of our customer, the Food and Drug Administration (FDA). There are two primary areas to which employees may be assigned: Ancillary (includes mail, inventory, retirement, destruction, barcoding, and scanning) OR Processing (processing paper and electronic applications, using multiple systems, following SOPs and business rules). While Records Management Specialists may be assigned to perform one of the primary functions shown above, they will also be cross-trained to perform secondary duties according to business need.

 

Essential Duties and Responsibilities

 

  • Process paper and electronic documents in accordance with current SOPs, as FDA moves away from a total paper environment to an electronic paperless environment.
    • Document processing includes:
      • selection of appropriate method from a wide variety of procedures or simple interpretations of a limited number of SOPs;
      • understanding multiple data entry systems;
      • selection and identification of relevant data, labeling, jackets, logging, assignments and all associated data entry with a high level of accuracy.
  • Perform data entry functions, as needed.
  • Redact patient and/or manufacturer data.
  • May perform mail operations to include: opening and date stamping mail, tracking mail in an electronic system, identifying issues and misroutes, reconciling mail, triaging document types, and perform priority processing for reports and submissions that meet certain criterion.
  • Perform quality control checks according to project requirements.
  • Daily use of office automation tools such as Microsoft Office and other common desktop

 

 

Skills and Abilities Required

Ability to type 40 words per minute with no more than two errors.

  • Technical background with knowledge of folder structure systems for electronic documents.
  • Proficient with office automation tools such as Microsoft Office and other common desktop applications.
  • Must have a combination of excellent analytical skills and attention to detail.
  • Possess excellent verbal and written communication skills.
  • Lifting and moving standard boxes (35 lbs).
    • Must be able to work in a fast-paced paper and electronic production environment.
  • Requires ability to bend and stretch to reach files, and push a fully loaded mail cart.
  • Possess or be able to obtain/maintain a Government Public Trust Security Clearance.

 

Minimum Education and Experience Required



High School Diploma and three (3) years related experience with two (2) years direct experience processing documents and at least one (1) year of office, records, or computer experience

 

Preferred Qualifications:

  • Bachelor’s degree in a health related field


 

HeiTech Services, Inc. is an equal opportunity employer providing equal employment opportunities (EEO) to all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws

 

Job Requirements

Ability to type 40 words per minute with no more than two errors.

  • Technical background with knowledge of folder structure systems for electronic documents.
  • Proficient with office automation tools such as Microsoft Office and other common desktop applications.
  • Must have a combination of excellent analytical skills and attention to detail.
  • Possess excellent verbal and written communication skills.
  • Lifting and moving standard boxes (35 lbs).
    • Must be able to work in a fast-paced paper and electronic production environment.
  • Requires ability to bend and stretch to reach files, and push a fully loaded mail cart.
  • Possess or be able to obtain/maintain a Government Public Trust Security Clearance.

HeiTech Services, Inc.

Why Work Here?

Awesome CEO, good work environment, and room for professional development

HeiTech Services, Inc. is a federal programs and technology solutions provider headquartered in Landover, Maryland. We specialize in delivering Business Processing and Information Technology Services. Incorporated in 1999, HeiTech Services has implemented effective management-oriented solutions specifically designed to reduce costs and streamline operations for our client base, which includes twelve federal government agencies. Today, flexibility is a critical attribute for a successful services company. HeiTech Services focuses on the client’s mission and not the fine print! Our ability to creatively resolve unexpected budgetary or staffing issues drives our success. We view each client as a long-term partner and see new challenges as an opportunity to provide innovation and strengthen relationships. HeiTech Services, Inc. is a privately-owned company employing hundreds employees in multiple locations on a nationwide basis. Through leveraging knowledge and best practices, acquired from all of our projects, HeiTech Services generates consistent value for our clients. We are committed to helping clients achieve their goals while being mindful of our core values of Honor, Excellence and Innovation.

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