Human Resources Generalist/ Payroll & Benefits Administrator
- Expired: over a month ago. Applications are no longer accepted.
Welcoming all who need care
Human Resources Generalist/Payroll & Benefits Administrator
Director of Human Resources
Exempt (Salaried, $45,000 - $65,000)
The HR Generalist/Payroll & Benefits Administrator serves the vital role of providing the necessary assistance and/or facilitation of a variety of human resource processes under the direction of the HR Director at all Heartland locations. The HR Generalist/Payroll & Benefits Administrator works with the HR Director to ensure the HR department’s operations runs smoothly, effectively and in compliance with federal and state regulations to deliver maximum value to the whole organization. Performs Human Resources related duties at the professional level with management oversight and carries out responsibilities through administration of various human resources processes to include company payroll & benefits and procedures for all company personnel. Answers routine requests for information on payroll policy interpretation, develops methods and procedures for compiling and analyzing data for reports and special projects. Periodically conducts audits of Human Resource activities to ensure compliance with policies and procedures. Works on special projects and other duties as assigned. The HR Generalist/ Payroll & Benefits Administrator shall also serve the crucial role as the organization’s credentialing and privileging facilitator at all locations.
Duties and Responsibilities
- Administers company and employee payroll records, benefit plans including enrollments, changes, and terminations. Processes required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions.
- Prepares and processes payroll submissions and changes, with the HR Director’s approval, using a computerized system.
- Conducts audits of payroll, benefits or other HR programs and recommends corrective action.
- Works directly with staff to address requests and questions related to the administration of employee benefits including but not limited to benefit plans, PTO and paid holidays, 401k plan and FMLA leave requirements.
- Reconciles benefits statements and any payroll-related activity.
- Supplies information to job applicants, employees, department heads, and public and private agencies under the direction of the HR Director.
- Assists in the development, coordination, and implementation of on-boarding of all Heartland employees with the HR Director’s guidance.
- Assists in New Employee Orientation and onboarding processes designed to create a positive, memorable candidate experience and new employee value proposition. Also conducts and coordinates student orientations, as needed.
- Promotes positive employee relations. Acts as liaison between employees and management.
- Completes Background Checks, New Hire I-9 forms, verifies I-9 documentation and maintains I-9 files.
- Facilitates the termination process to completion.
- Serves as an administrator of the HRIS system; maintains the system.
- Maintains knowledge of legal requirements and government reporting regulations affecting human resources functions and ensures payroll policies, procedures, and reporting are compliant.
- Create all staff ID badges.
- Performs a wide range of duties relative to the maintenance and processing of personnel records and reports. Prepares new-employee files. Ensures all vital documents are present in the appropriate employee files.
- Maintains highest standards of confidentiality of all employee records and information.
- May participate HR related committees and/or events.
- Serves as the organization’s credentialing and privileging facilitator for all locations.
- Serves as the Credentialing agent for all Heartland providers; Facilitates completion of provider credentialing and recredentialing applications; monitors applications and follows-up as needed.
- Maintains copies of current state licenses, DEA certificates, and any other required credentialing documents for all providers; Establishes, organizes, and maintains all provider credentialing files.
- Completes and submits group/facility applications for credentialing enrollment with insurance payors; Maintains files for group/facility agreements in electronic and paper form
- Provides clerical and operational support to HR Director such as schedules meetings as requested, assists, or prepares correspondence as requested
- Makes photocopies; mails, scans, and emails documents; and performs other clerical functions as requested by the HR Director.
- Maintains professional affiliations as appropriate.
- Performs other related work as assigned or requested by the HR Director, CEO, or other members of the Executive team within the scope of the HR department.
- Associate degree in business administration, accounting or related field, or equivalent work experience or knowledge, required (Bachelor’s degree preferred).
- Two years of related experience in payroll, HR, or accounting
- Maintains professional affiliations as appropriate and participates in organization events
- Outgoing, welcoming personality.
- Demonstrated strong analytical and problem-resolution skills.
- Demonstrated strong and exacting attention to detail.
- Experience with provider credentialing and privileging preferred.
- Excellent computer skills and experience, adept with Microsoft Office Suite (including Outlook, Word, Excel & PowerPoint).
- Excellent problem solving ability as frequent problems arise in this position that are outside established policies or bodies of knowledge.
- Familiarity with related State and Federal Labor Laws is required.
- Demonstrated knowledge of and experience in corporate business operations and staffing structures is strongly preferred.
- Ability to effectively and efficiently multitask in a fast-paced, growing environment.
- Advanced interpersonal communication skills, both written and verbal, are required.
- Demonstrates the highest level of confidentiality.
- Excellent decision making ability and exceptional organizational skills.
- Excellent interpersonal skills to interact with employees, management, and the public.
- Must be able to work well with others in a close environment. Works in a manner that is not disruptive to peers, supervisors and/or subordinates.
- Agrees to uphold Heartland’s guiding values of Compassion, Respect, Collaboration, and Integrit
- Sits and walks throughout the day.
- Subject to many interruptions.
- Must be able to function in a high stress environment.
- Job tasks are performed in close physical proximity to other people
- Requires working indoors in environmentally controlled conditions
- Requires sufficient visual acuity to be able to read and write and operate equipment common to this position. Required to read, write and speak English with the ability to speak a foreign language helpful.
- Requires sufficient hearing level to be able to effectively communicate with people directly or by telephone.
- Occasionally lift items weighing up to 15 pounds.
- May spend many continuous hours at a desk and working from a computer.
- Physically able to stand, sit, ambulate, has dexterity in hands.
- Schedule: Full-time exempt.
- Schedule may be altered by supervisor(s) as needed to allow for completion of expected duties of the position.
Heartland Community Health Center
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