Healthcare Realty Trust (NYSE:HR), a real estate investment trust, seeks an Administrative Assistant for our Los Angeles portfolio consisting of 455,000 square feet. We offer a competitive salary/benefit package including matched 401(k) and Employee Stock Purchase Plan with excellent growth opportunities. Please send your resume and cover letter to firstname.lastname@example.org.
Equal Opportunity and Affirmative Action Employer including Minorities/Women/Veterans/ Disabilities
Two+ years progressively responsible office environment experience in property management company.
Congenial disposition, accounting capabilities, excellent communication and organizational skills.
Competent in building and maintaining collaborative relationships throughout the organization and with tenants and vendors.
Deadline driven, able to deal with frequent change, and capable to assess, prioritize, and act quickly.
Extremely dedicated and independent thinker, accomplishing the projects from start to finish and soliciting feedback to improve performance.
Intermediate to advanced skills with Microsoft Office Suite, capability of learning the new software quickly, and ability to operate a variety of office equipment.
Perform a variety of administrative tasks including answering phones, drafting and distributing correspondence, expense reporting, meeting coordination and filing/copying.
Code invoices for payment. Research any past due invoices. Prepare purchase orders.
Help with construction contracts, the bidding process and management of project costs.
Prepare service contracts and construction agreements along with accompanying paperwork. Send and track paperwork through the approval processes.
Plan tenant events and prepare quarterly newsletter.
Work with tenants, building maintenance staff and vendors to ensure work orders are complete.
Prepare monthly chargebacks and rent statements.
Maintain system for tenant, vendor, and tenant construction certificates of insurance.
Perform any additional duties assigned by the Asset Manager and other company management.