Healthcare Realty Trust (NYSE:HR), a real estate investment trust, seeks an Administrative Assistant for a portfolio of medical office buildings in Colorado Springs. We offer a competitive salary/benefit package including matched 401(k) and Employee Stock Purchase Plan with excellent growth opportunities.
Equal Opportunity and Affirmative Action Employer including Minorities/Women/Veterans/Disabilities
Two+ years progressively responsible office environment experience.
Congenial disposition, accounting capabilities, excellent communication and organizational skills.
Intermediate to advanced skills with Microsoft Office Suite.
2 years property management or commercial/residential real estate experience preferred.
Perform a variety of administrative tasks including answering phones, drafting and distributing correspondence, expense reporting, meeting coordination and filing/copying, time keeping.
Assist with construction contracts, the bidding process and the management of project costs.
Prepare service contracts and construction agreements along with accompanying paperwork. Send and track paperwork through the approval processes.
Research any past due invoices. Understand our Forecasting/budgeting system (MRI).
Assist in planning and executing tenant events as needed.
Coordinating between the local office and corporate office for day to day administrative and operational issues.
Scheduling and coordinating meetings, interviews, events and other similar activities
Work with tenants, building maintenance staff and vendors to ensure work orders are complete and follow up.
Assist as needed with annual building inventory assessment.
Management of documents in hardcopy form and in data drives.
Assist in the tracking and enter data into Energy star energy management system.