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SECRETARY (OFFICE AUTOMATION)

Headquarters, Air Force Space Command Colorado Springs, CO
  • Expired: over a month ago. Applications are no longer accepted.
SECRETARY (OFFICE AUTOMATION)
=============================

##### Department of the Air Force

Headquarters, Air Force Space Command

Overview
--------

- ##### Open & closing dates

07/29/2019 to 08/06/2019

- ##### Service

Competitive

- ##### Pay scale & grade

GS 8

- ##### Salary

$47,184 to $61,338 per year

- ##### Appointment type

Permanent

- ##### Work schedule

Full-Time

Location
--------

Few vacancies in the following location:

-

Peterson AFB, CO

##### Relocation expenses reimbursed

No

##### Telework eligible

No

- Duties
------

### Summary

Click on "Learn more about this agency" button below to view
**Eligibilities** being considered and other **IMPORTANT**
information.

**The primary purpose of this position is to serve as the principal
assessor coordinator to the Director of NORAD Operations(O-8) and
manage two additional general officers (O-7 Deputy Directors), a
Vice Director (O-6), and 7 Division Chiefs (O-6s)schedules
supporting the NORAD Deputy Commander.**


Learn more about this agency

### Responsibilities

- Serves as an assessor coordinator for the Director of NORAD
Operations Directorate for Strategic Attack and ONE Shoot-Down
responsibilities.
- Serves as Executive Assistant to the NORAD Operations Director
and provides administrative support to the two Deputy Directors,
and the Vice Director.
- NORAD Director of Operations Scheduler. Serves as the central
focal point and first line of justification for all meetings for
the directorate.
- Performs administrative support.

### Travel Required

Occasional travel - You may be expected to travel for this position.

##### Supervisory status

No

##### Promotion Potential

8

- #### Job family (Series)

0318 Secretary

#### Similar jobs

- Office Secretaries
- Secretaries, Office

- Requirements
------------

### Conditions of Employment

- Must complete initial online questionnaire and additional
assessment(s)
- U.S. Citizenship is required
- Males must be registered for Selective Service, see www.sss.gov
- A Top Secret/Special Sensitive clearance is required for this
position. The employee is required to possess and maintain a Top
Secret/Special Sensitive as a condition of employment
- Per AFGM2017-36-04, dated 4 Oct 17, the investigative
requirement CANNOT be waived for special sensitive positions
- This posn is subject to provisions of the DoD Priority Placement
Program
- Incentives MAY NOT be authorized
- This position has been designated by the Air Force as a Testing
Designated Position (TDP) under the Air Force Civilian Drug
Testing Program
- Illegal drug use by employees in sensitive positions presents a
clear threat to the mission of the Air Force, national security,
and public safety
- incumbent is required to: (a) refrain from the use of illegal
drugs, and (b) if requested, submit to urinalysis testing; may
be selected for random drug testing and may be subject to
reasonable suspicion testing and safety mishap or accident
testing
- Disclosure of Political Appointments
- All federal employees are required to have direct deposit.
- Travel by military and/or commercial aircraft may be required to
attend training, visiting other activities, and/or attending
conferences
- This position is subject to uncommon tours of duty and/or shift
work during exercises or real world events
- In the performance of assigned duties, employee uses tact,
diplomacy, and professionalism to promote effective working
relationships with a variety of offices and agencies
- Telework; Not Eligible - Position requires employee's physical
presence due to face-to-face contact with others
- Employee may be eligible during emergency or OPM prescribed
"unscheduled Telework". Supervisor's approval is required on
case-by case basis
- Must have the ability to type 40WPM minimum

### Qualifications

**SPECIALIZED EXPERIENCE:** Applicants must have at least one (1)
year of specialized experience at the next lower grade GS-07, or
equivalent in other pay systems. Examples of specialized experience
includes consolidating reports submitted and review outgoing
correspondence prepared by others for procedural and grammatical
accuracy, conformance with general policy, and factual correctness;
knowledge of an extensive rules, procedures or operations applied to
secretarial clerical assignments; knowledge of various office
automation software programs, tools, and techniques; knowledge of
correct grammar, spelling, punctuation, capitalization and format.

**FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS)
POSITIONS:** Merit promotion applicants must meet applicable
time-in?-grade requirements to be considered eligible. One year at
the GS-07 level is required to meet the time-in-grade requirements
for the GS-08 level. TIG applies if you are in a current GS position
or held a GS position within the previous 52 weeks.

**KNOWLEDGE, SKILLS AND ABILITIES (KSAs):** Your qualifications will
be evaluated on the basis of your level of knowledge, skills,
abilities and/or competencies in the following areas:
- Knowledge of duties, priorities, commitments, policies and
program goals of the NORAD Operations Directorate (NJ3)staff
- Complete knowledge of NORAD's assessor mission. Complete
understanding of the legality, goals, missions, operations,
policies, and procedures that govern US and Canadian general
officers participating in the assessor mission
- Ability to critically analyze the Director's, both Vice and
Deputy's and multiple Division schedules when scheduling key
meetings, conference, and DV-level visits and maximize key
leaders' use of time
- Ability to apply analytical and evaluative methods and
techniques concerning the efficiency and effectiveness of
program operations
- Ability to communicate effectively both orally and in writing;
negotiate complex assessor issues; and maintain good working
relations
- Knowledge to provide protocol expertise on policies and
procedures for DV-level visits


**PART-TIME OR UNPAID EXPERIENCE:** Credit will be given for
appropriate unpaid and or part-time work. You must clearly identify
the duties and responsibilities in each position held and the total
number of hours per week.

**VOLUNTEER WORK EXPERIENCE:** Refers to paid and unpaid experience,
including volunteer work done through National Service Programs
(i.e., Peace Corps, AmeriCorps) and other organizations (e.g.,
professional; philanthropic; religious; spiritual; community;
student and social). Volunteer work helps build critical
competencies, knowledge and skills that can provide valuable
training and experience that translates directly to paid
employment.You will receive credit for all qualifying experience,
including volunteer experience.

### Education

**\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*ADDITIONAL INFORMATION FOR
ACTIVE DUTY SERVICES
MEMBERS\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\***
**ACTIVE DUTY SERVICE MEMBERS:** The VOW Act requires agencies to
treat active duty service member as veterans, disabled veterans, and
preference eligible, when they submit, at the time they apply for a
Federal job, a "certification" of active service in lieu of a DD214,
assuming the service member is otherwise eligible. A "certification"
letter should be on letterhead of the appropriate military branch of
the service and contain (1) the military service dates including the
expected discharge or release date; and (2) the character of
service. The "certification" must reflect the service member is
expected to be discharged or released from active duty service in
the armed forces under honorable conditions **not later than 120
days after the date of submission.** The "certification" must be
signed by, or by direction of, the adjutant, personnel officer, or
commander of your unit or higher headquarters and must indicate when
your terminal leave will begin (if applicable), your rank, dates of
active duty service, the type of discharge and character of service
(i.e., honorable). Further, agencies are required to verify a
qualifying separation from military service prior to appointment,
through the DD214 or other appropriate documentation. Active duty
members that fail to provide a valid "certification" of service with
their application will be found "not eligible." Military members may
be appointed before the effective date of their military
retirement/separation if member is on terminal leave.

### Additional information

**Interagency Career Transition Assistance Program (ICTAP):** For
information on how to apply as an ICTAP eligible click here. To be
well-qualified and exercise selection priority for this vacancy,
displaced Federal employees must be rated well qualified or above
for this position. You must submit a copy of the agency notice, your
most recent performance rating, and your most recent SF-50 noting
position, grade level, and duty location.

**Employed Annuitants (Reemployed Annuitants):** Applicants in
receipt of an annuity based on civilian employment in the Federal
Service are subject to the DoD Policy on The Employment of
Annuitants. Click here for more information.

**90-Day Register:** This announcement may result in a 90-day
register that may be used to fill like vacancies for 90 days after
the closing date. Applicants may be referred for consideration as
vacancies occur.

**If you have questions regarding this announcement and have hearing
or speech difficulties click here.**

### How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the
qualifications above.

Your application package (resume, supporting documents, and
responses to the questionnaire) will be used to determine your
eligibility, qualifications, and quality ranking for this position.
Please follow all instructions carefully. Errors or omissions may
affect your rating or consideration for employment.

The resume/documents you submit must support your responses to the
online questionnaire. If your application contradicts or does not
support your questionnaire responses, you will receive a rating of
"not qualified" or "insufficient information" and you will not
receive further consideration for this job.

Applicants who disqualify themselves will not be evaluated
further.

**APPRAISALS/AWARDS:** Hiring Managers use objective methods and
consider previous performance appraisals and awards in the selection
process. Current Federal Civilian employees should list any relevant
performance related rating and/or awards in your resume.

**BASIS OF RATING:** The assessments for this job will measure

- General competencies such as: **Decision Making, Reasoning &
Accountability**
- Knowledge, Skills and Abilities (KSA) as listed under
Qualifications

In order to be considered for this position, you must complete all
required steps in the process. In addition to the application and
application questionnaire, this position requires an online
assessment. The online assessment measures critical general
competencies required to perform the job.

The assessment includes a cut score based on the minimum level of
required proficiency in these critical general competencies. You
must meet or exceed the cut score to be considered. You will not be
considered for the position if you score below the cut score or fail
to complete the assessment.

### Background checks and security clearance

##### Security clearance

Top Secret

##### Drug test required

Yes

- Required Documents
------------------

**The following documents are required and must be provided with
your application. Other documents may be required based on the
eligibility/eligibilities you are claiming. Click here to view the
AF Civilian Employment Eligibility Guide and the required documents
you must submit to substantiate the eligibilities you are
claiming.**

1. Online Application - Questionnaire
2. Resume - For qualification determinations, your resume must
contain hours worked per week and dates of employment (i.e.,
month/year to month/year or month/year to present). If your
resume does not contain this information, your application may
be marked as insufficient and you will not receive consideration
for this position. If you are a current Federal employee or
previous Federal employee, provide your pay plan, series and
grade, i.e., GS-0301-09. Do **NOT** include photographs (or
links to social media such as *LinkedIn*), inappropriate
material, inappropriate content, nor personal information such
as age, gender, religion, social security number, etc., on your
resume.
3. Transcripts - if you are basing your qualifications on education
or if the position requires education, you must submit copies of
your transcripts
4. Registration/License - active, current registration/license **if
applicable** for the position
5. If claiming VRA, VEOA or Veterans' Preference - a copy of your
DD Form 214, which must include character of service or a
Statement of Service/Proof of Service which must include service
dates and character of service. In addition, if claiming
10-point preference and/or 30% Disabled Veteran, you must submit
a VA Letter or a disability determination from a branch of the
Armed Forces (or documentation of Purple Heart, if applicable)
and a SF 15 (Application for 10-point veteran preference).
6. Current or Former Federal Civilian Employees (Includes current
Air Force employees): You are required to submit legible
copy/copies of your last or most recent SF-50, Notification of
Personnel Action, (block 24 must be a "1" or "2" AND block 34
must be a"1"). Additionally, if you are applying for a higher
grade (GS) and your SF-50 has an effective date within the past
year, it may not clearly demonstrate you meet the one year
time-in-grade requirement so you will need to provide an SF-50
which clearly demonstrates you meet the time-in-grade
requirements (examples of appropriate SF-50s include Promotions,
Within-grade Grade/Range Increases, and SF-50s with an effective
date more than one year old).
7. Applicants must refer to the AF Civilian Employment Eligibility
Guide (link provided above) for a complete list of required
documents for each eligibility you identify.
8. If you are requesting a reasonable accommodation to the USA Hire
Competency Based Assessments, submit documentation to support
your request, including the Reasonable Accommodation Request
Form found here


**OPTIONAL DOCUMENTS:
Performance Appraisals for Current Federal Civilian Employees** -
Most recent performance appraisals (dated within last 3 years)
showing the official rating of record, signed by a supervisor, or
statement why the performance appraisal is unavailable. Applicant
should not submit an appraisal that does not include this
information.

**Awards for Current Federal Civilian Employees** - Copies of any
award received within the last 3 years.

**Reasonable Accommodation (RA) Requests:** If you believe you have
a disability (i.e., physical or mental), covered by the
Rehabilitation Act of 1973 as amended and Americans with
Disabilities Act 1990 as amended, that would interfere with
completing the USA Hire Competency Based Assessments, you will be
granted the opportunity to request a RA in your online application.
Requests for RA for the USA Hire Competency Based Assessments and
appropriate supporting documentation for RA must be received prior
to starting the USA Hire Competency Based Assessments. Decisions on
requests for RA are made on a case-by-case basis. If you meet the
minimum qualifications of the position, after notification of the
adjudication of your request, you will receive an email invitation
to complete the USA Hire Competency Based Assessments. If you
received the link after the close of the announcement, you must
complete all assessments within 48 hours of receiving the URL. To
determine if you need a RA, please review the Procedures for
Requesting a Reasonable Accommodation for Online Assessments here:
https://help.usastaffing.gov/Apply/index.php?title=Reasonable\_Accommodations\_for\_USA\_Hire

- Benefits
--------

A career with the U.S. Government provides employees with a
comprehensive benefits package. As a federal employee, you and your
family will have access to a range of benefits that are designed to
make your federal career very rewarding. Learn more about federal
benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold
and whether your position is full-time, part-time, or intermittent.
Contact the hiring agency for more information on the specific
benefits offered.

- How to Apply
------------

Please read the entire announcement and all the instructions before
you begin an application. To apply for this position, you must
complete the initial online application, to include the initial
online assessment and submission of the required documentation
specified in the Required Documents section below. The complete
application package must be submitted by 11:59 PM (ET) on the
08/06/2019 the announcement to receive consideration. The
application process is as follows:

To preview the Application Questionnaire, please click the following
link: https://apply.usastaffing.gov/ViewQuestionnaire/10564915

1. To begin the application process, click the Apply Online
button.
2. Answer the questions presented in the application and attach all
necessary supporting documentation.
3. Click the Submit Application button prior to 11:59 PM (ET) on
08/06/2019.
4. After submitting an online application, you will be notified
whether or not you are required to take additional online
assessments through the USA Hire Competency Based Assessment system.
This message will be delivered to you both on screen and via email
notification.
5. If you are asked to take the USA Hire Competency Based
Assessments, you will be presented with a unique URL to access the
USA Hire system. Access to USA Hire is granted through your USAJOBS
login credentials. Be sure to review all instructions prior to
beginning your USA Hire Assessments. Be sure to review all
instructions prior to beginning your USA Hire Assessments.
Click here for Computer System Requirements.
6. Note, set aside at least 3 hours to take these assessments;
however, most applicants complete the assessments in less time. If
you need to stop the assessments and continue at a later time, you
can re-use the URL sent to you via email and also found on the
Additional Application Information page that can be located in the
application record in your USAJOBS account.

To update your application, including supporting documentation, at
any time during the announcement open period, return to your USAJOBS
account (https://my.usajobs.gov/Account/Login). There you will find
a record of your application, the application status, and an option
to Update Application. This option will no longer be available once
the announcement has closed.

To verify the status of your application both during and after the
announcement open period, log into your USAJOBS account:
https://my.usajobs.gov/Account/Login . All of your applications will
appear on the **Welcome** page. The application record in your
USAJOBS account provides an **Additional Application Information**
page that provides information regarding the documentation you
submitted and any correspondence we have sent related to this
application. The **Application Status** will appear along with the
date your application was last updated. For information on what each
**Application Status** means, visit:
https://www.usajobs.gov/Help/how-to/application/status/.

When you receive a notification from your USAJOBS account it may
indicate that your application is complete after you submit the
initial online questionnaire and documentation, however, your
application will **NOT** be complete until you have successfully
completed the next step described below.

If you meet the minimum qualifications of this position, you may be
presented with instructions on how to access the USA Hire Competency
Based Assessments system. These additional online assessments must
be completed within 48 hours following the close of this
announcement unless you have requested Reasonable Accommodation for
the USA Hire Competency Based Assessments. Your results will be kept
on record for one year when applying for future jobs that require
the same USA Hire Competency Based Assessments.

Your results will be kept on record for use when applying for future
jobs that require the USA Hire Competency Based Assessments. You
will not be allowed to re-take them for one year. Before attempting
to take the USA Hire Competency Based Assessments, you should visit
https://usahire.opm.gov/assess/default/sample/Sample.action to
determine if the computer you are using is likely to experience any
issues during testing. If you have questions about the computer
requirements or require technical assistance please contact
helpdesk@usahire.opm.gov. If you accidently deleted the invitation
to the USA Hire Competency Based Assessments or otherwise need the
information re-sent (e.g., you feel you have not received it due to
a SPAM filter), you should contact helpdesk@usahire.opm.gov to
request the invitation to be re-sent. Requests to re-send
invitations to the USA Hire Competency Based Assessments must be
received by helpdesk@usahire.opm.gov BEFORE the close of the Job
Opportunity Announcement.

Human Resources **WILL NOT** modify or change any answers submitted
by an applicant.

### Agency contact information

### Total Force Service Center

##### Phone

1-800-525-0102

##### Email

DO.NOT.EMAIL@CALL.ONLY

##### Address

Peterson AFB
135 Dover Street
Ste 1057
Peterson AFB, CO 80914
US

Learn more about this agency

### Next steps

Once your application package and online questionnaire is received
you will receive an acknowledgement email.

If you meet the minimum qualifications of this position, you may be
presented with instructions on how to access the USA Hire Competency
Based Assessments system. These additional online assessments must
be completed within 48 hours following the close of this
announcement unless you have requested Reasonable Accommodation for
the USA Hire Competency Based Assessments. Your results will be kept
on record for one year when applying for future jobs that require
the same USA Hire Competency Based Assessments.

To be considered for the position, you must meet all qualifications,
including meeting or exceeding the cut score on the required
assessments.

To check the status of your application or return to a previous or
incomplete application, log into your USAJOBS account, select My
Applications, and click on the More Information link under the
application status for this position.

If you do not provide an email address, you are responsible for
checking status updates and notifications in USAJOBS. Hard copy
notifications will not be sent to you.

- Fair & Transparent
------------------

The Federal hiring process is setup to be fair and transparent.
Please read the following guidance.

### Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on
the basis of race, color, religion, sex (including pregnancy and
gender identity), national origin, political affiliation, sexual
orientation, marital status, disability, genetic information, age,
membership in an employee organization, retaliation, parental
status, military service, or other non-merit factor.

- Equal Employment Opportunity (EEO) for federal employees & job
applicants

### Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants
with disabilities where appropriate. Applicants requiring reasonable
accommodation for any part of the application process should follow
the instructions in the job opportunity announcement. For any part
of the remaining hiring process, applicants should contact the
hiring agency directly. Determinations on requests for reasonable
accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work
environment, or the way things are usually done that enables an
individual with a disability to apply for a job, perform job duties
or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide
reasonable accommodations when:

- An applicant with a disability needs an accommodation to have an
equal opportunity to apply for a job.
- An employee with a disability needs an accommodation to perform
the essential job duties or to gain access to the workplace.
- An employee with a disability needs an accommodation to receive
equal access to benefits, such as details, training, and
office-sponsored events.

You can request a reasonable accommodation at any time during the
application or hiring process or while on the job. Requests are
considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations
or how to contact an agency.

#### Legal and regulatory guidance

- Financial suitability
- Social security number request
- Privacy Act
- Signature and false statements
- Selective Service
- New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to
apply, visit www.usajobs.gov/GetJob/ViewDetails/540968800. Only resumes
submitted according to the instructions on the job announcement listed
at www.usajobs.gov will be considered.

Headquarters, Air Force Space Command

Address

Colorado Springs, CO
USA