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Executive Assistant

Headline Solar
Hoffman Estates, IL
  • Expired: June 09, 2022. Applications are no longer accepted.

Headline Solar, the fastest-growing residential solar company in the state of Illinois and Texas, is seeking a full-time Executive/Personal Assistant to support the CEO.

This is a *full-time office* position.

Position Summary:

  • Provide Administrative and Personal Support to the CEO.

Essential Duties and Responsibilities:

  • Answer and screen telephone calls and arrange conference calls.
  • Maintain calendar, deadlines, and schedule for executives.
  • Prepare outgoing mail and correspondence, including email, FedEx, and faxes.
  • Provide additional personal support as needed.
  • Arrange and coordinate travel schedules and reservations.
  • Office/personal-related errands.
  • Coordinate and arrange meetings, guest luncheons, and presentations.
  • Greet scheduled visitors.
  • Draft routine correspondence and maintain necessary files of all correspondence.
  • Compose various correspondence, documents, and reports.
  • Back up receptionist duties.
  • Assist with special projects and additional administrative tasks as needed.
  • Back up assistance in Operations duties.
  • Become proficient in all our daily software programs.
  • May be required to perform other duties as requested, directed, or assigned.
  • Be Dog friendly.

Job Knowledge, Skills, and Abilities:

  • Must be proficient in Microsoft and Google software.
  • Excellent verbal and written communication skills required.
  • A professional appearance and telephone manner are essential.
  • Must have a good command of the English language, oral and written.
  • Must be detail-oriented and ability to proofread.
  • High degree of integrity and the ability to recognize the requirements of confidentiality.
  • Excellent organizational, time management, analytical and problem-solving skills.
  • Highly flexible and adaptable to constantly changing priorities.
  • Excellent interpersonal skills possess a positive mental attitude.

Requirements of the Executive Assistant:

  • 3-5 years of administrative experience within a corporate environment
  • Bachelors degree preferred, High School diploma or equivalent required
  • Strong knowledge of Microsoft Office Suites and Google Software
  • Professional and friendly demeanor
  • Able to prioritize multiple tasks and change priorities while meeting deadlines
  • Strong initiative and customer service skills
  • Excellent verbal and written communication skills

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Headline Solar


Hoffman Estates, IL
60192 USA



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