This is a temporary to hire position. This non‐exempt employee is responsible for assistance with all areas of general office services.
Handles the duties of the reception desk including acceptance of deliveries, greeting guests, and answering the phone.
Conducts inventory, orders and stocks office and kitchen supplies.
Maintains cleanliness of kitchens, conference rooms and visiting areas and restocks supplies when necessary.
Set‐up and breakdown of conference rooms for meetings, including audio/visual if needed.
Assists with ordering catering for meetings.
Assists with setting up offices for new hires. Ensures visiting offices are cleaned and set-up.
Assists IT with troubleshooting non-complex IT issues.
Assists with office moves and changes, including setting-up computer hardware and phone extensions.
Backs up the collection and distribution of mail. Posts outgoing mail and creates Fed Ex labels for outgoing shipments.
Assist with maintenance of all copiers and printers, to include adding paper and toner cartridges.
Coordinates minor leasehold improvements and repairs, under the direction of the Office Administrator/Supervisor. Reports building maintenance issues by way of the work order system.
Provides training to new and existing employees on all office equipment.
Performs other related duties as needed or assigned.
The Office Services Coordinator reports directly to the Manager of Facilities.
Subordinate Staff: N/A
At least two years of general office experience or training is preferred. Experience working within a law firm or professional services environment is preferred. A broad range of technical ability, with a demonstrated aptitude and willingness to learn new software/applications is preferred for this position.
The Office Services Coordinator must be proficient with Microsoft Office Applications, detailed oriented, and a self‐starter. This position requires being proficient with setting up and projecting PowerPoint presentations. The individual must possess strong client focus, as well as strong written and verbal communication skills, with the ability to work both individually and as a member of a team. The ability to work with many different types of personalities at all levels of the organization is a must. A sense of “urgency” is of utmost importance. Must be flexible and able to accurately prioritize workload and adapt to change quickly. Strong organizational skills and prioritization skills are required.
The Office Services Coordinator must possess a high school diploma or equivalent.
Must be able to move around the office up to 70% of the time to make copies, maintain printers, distribute mail, etc. This position sets-up, operates, and troubleshoots computers and other office productivity machines (e.g., copier, printer, etc.) on a regular basis. Occasionally required to move documents, files, boxes of copy paper, tables and chairs weighing up to 40 lbs. This position requires constant communication and exchange of information with the Office Administrator/Supervisor, Firm attorneys, clients and staff. This position must be able to inspect and observe information on a computer screen at least 30% of the time.
Office environment. Occasional overtime may be required.