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Vice President of Administrative Services

Hartnell Community College Salinas ,CA
  • Posted: September 18, 2020
  • Full-Time

Vice President of Administrative Services

Location: Main Campus
Job Code: 265
# of Openings: 1

OPEN UNTIL FILLED; priority screening deadline October 7, 2020
(Anticipated start date: January 4, 2021)


Under administrative and general policy direction, provides highly responsible and complex management assistance to the District Superintendent/President in coordinating and directing District-wide and division activities and operations related to institutional fiscal, facilities, food services, public safety, and risk management; assists the District Superintendent/President in executing the long-term vision for the District in collaboration and management staff; provides leadership to all District administrative units to enable staff to effectively and efficiently maximize available resources; ensures quality services provision to the students and the community; coordinates assigned activities with other District divisions, officials, outside agencies, and the public; fosters cooperative working relationships among District administrative units and with intergovernmental and regulatory agencies and various public and private groups; and performs related work as required.


This executive management classification oversees, directs, and participates in activities of the District's operations, including short- and long-term planning, policy development and administration, and enforcing all District codes, rules, and regulations. The incumbent regularly interacts with the District Superintendent/President and division representatives in obtaining and coordinating projects and information. Successful performance of the work requires knowledge of district rules, regulations, programs, and activities, including the role of an elected Board of Trustees and the ability to develop, oversee, and implement projects and programs in a variety of areas. Responsibilities include coordinating the activities among all District divisions and managing and overseeing the complex and varied programs, projects, and activities of assigned function. The incumbent is accountable for accomplishing District-wide planning and operational goals and objectives within general policy guidelines.


The District reserves the rights to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Administrators can be assigned to work at any district location or learning site and in some cases can be assigned to multiple locations and learning sites.

Plans, organizes, controls, integrates, and evaluates the work of human resources, finance/accounting, public safety, and facilities planning, maintenance and operations, to ensure operations and services comply with the policies and strategic direction set by the District Superintendent/President, Board of Trustees, and all applicable laws and regulations;

Participates in formulation of the District strategic plan and other long-range business, facilities, risk management, and resource plans; exercises leadership in achieving optimal organizational efficiency and

effectiveness, including initiatives to improve work processes and enhance systems and staff performance.

Manages and participates in the development and administration of the District and division budget; provides advice on fiscal implications related to budgetary decisions; directs the forecast of additional funds needed for

staffing, equipment, materials, and supplies; directs the monitoring of and approves expenditures; directs and

implements adjustments as necessary.

Provides guidance and direction to management staff to coordinate and direct programs and projects; meets with management staff to identify and resolve organizational and operational problems both within administrative units and between different administrative units; ensures the successful completion of programs and projects.

Contributes to the overall quality of the District's service provision by developing, reviewing, and implementing policies and procedures to meet legal requirements and District needs; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems, and internal reporting relationships; identifies opportunities for improvement; directs the implementation of change.

Plans and evaluates performance of assigned directors, managers, and staff; establishes performance requirements and personal development targets; monitors performance and provides coaching for performance improvement and development; takes disciplinary action, up to and including termination, to address performance deficiencies, in accordance with the District's rules, human resources policies, and labor contract provisions.

Advises the District Superintendent/President regarding policy issues, programs, and projects to achieve District business and educational needs; advises and assists the District Superintendent/President in identifying, analyzing, and implementing policies, programs, and projects; interprets state and District codes, laws, regulations, policies, and procedures to ensure compliance within areas of assigned responsibility;oversees and directs the preparation of Board agenda items.

Through management staff, may direct and evaluate business services, community services, facilities management, food services, emergency preparedness and public safety programs, risk management services, and related functions, projects, and activities.

Monitors the external environment and developments related to public funding and operational requirements and presents issues and challenges for executive management and Board of Trustees consideration; evaluates impacts on District non-instructional and instructional operations and support programs.

Represents the District in meetings with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations; may act as a District liaison with the media.

Conducts a variety of District-wide organizational and operational studies and investigations; recommends modifications to programs, policies, and procedures as appropriate.

Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of school district operations, programs, and other areas as they relate to the area of assignment.

Represents the District on various intergovernmental committees, task forces, committees, and commissions pertaining to district management and assigned program matters.

Monitors changes in laws, regulations, and technology that may affect District or division operations; analyzes proposed legislation and regulations and implements policy and procedural changes as required.

Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the District Superintendent/President.

Responds to difficult and sensitive public inquiries and complaints and assists with resolutions and alternative recommendations.

Serves the community through membership or volunteer work with a community-based nonprofit organization or agency.

Performs related duties as assigned.

Knowledge of:

Theories, principles, and practices associated with higher education curricula and instruction, student support services, student learning, and student success.

Principles and practice of enrollment management.

Principles and practices of fiscal management, strategic and facilities planning.

Pertinent federal and state laws and regulatory provisions.

College accreditation procedures, practices, and standards.

The development, implementation, and assessment of student learning and/or service area outcomes.

Principles and practices of technology and software use for databases, accounting, spreadsheets, and other business processes.

Public agency budgetary, contract administration, administrative practices, and general principles of risk management related to the functions of the assigned area.

Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.

Technical, legal, financial, and public relations problems associated with the management of human resources programs.

Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures.

Functions, authority, responsibilities, and limitations of an elected Board of Trustees.

Principles and procedures of record-keeping, technical report writing, and preparation of correspondence and presentations.

Modern office practices, methods, and computer equipment related to the work.

Techniques for effectively representing the District in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.

Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and D...

Hartnell Community College


Salinas, CA
93901 USA

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