Financial Services Coordinator

Harrison Gray Search has partnered with a local educational firm seeking a Financial Services Coordinator.

SUMMARY OF POSITION: 

The Business Services Financial Coordinator is a member of the Business Services team and works with other team members to provide timely and accurate financial accounting and reporting as well as excellent customer service to a variety of internal and external customers. 

ESSENTIAL JOB FUNCTIONS - Essential functions under the Americans with Disabilities Act may include any of the following duties, knowledge, and skills. This list is illustrative only and is not a comprehensive listing of all functions and duties performed by employees in this position. Regular on-time and in-person attendance is an essential function of this job. Other essential functions may include, but are not limited to the following: 

JOB FUNCTIONS: 

Initiate and coordinate the timely completion of financial reports submitted to funding agencies and organizations 

Coordinate and review the preparation and timely issuance of billings and payments to appropriate outside agencies 

Maintain current knowledge of all BOE policies, District processes and procedures, and all applicable State and Federal guidelines Assist program directors in the preparation and administration of budgets and projecting costs for department budgets and local, State, and Federal grants 

Assist in the development of the District annual budget Assist in the preparation of annual financial statements and other financial reports on the State of Michigan websites, including CEPI, MEGS and MEIS 

Review and approve journal entries and other financial transactions Monitor actual and budget revenue and expenses to ensure compliance and fiscal accountability and to ensure that expenditures do not exceed authorized levels

Monitor general ledger, payroll, purchasing and other financial reports for compliance and fiscal accountability 

Review budget proposals to make sure proposals agree with the programmatic narratives, in accordance with the State Accounting Manual 

Make recommendations regarding budget revisions, reporting requirements, internal controls and office procedures and policies as necessary 

Initiate the preparation of various monthly and annual financial reports Assist in the preparation and review of the monthly financial statements 

Facilitate the communication of information with other departments both within and outside of the Business Services Division 

Coordinate the maintenance of the chart of accounts in accordance with the State Financial Information Database (FID) 

Assist in the annual budget development process as well as the process for proposing periodic budget amendments as revised financial information is available 

Assist in year-end closing and audit process 

Coordinate and maintain the fixed asset management system, including the Federal Fixed Asset inventory 

Participate in training programs designated by the supervisor and develop and present appropriate fiscal training programs for internal and external customers 

Interact with co-workers, administration, students, parents and the community in positive, supportive and cooperative ways 

Perform other duties as assigned 

This description describes the type and level of work performed by a person assigned to this position. It is not an exhaustive list of all duties and responsibilities required in the position. 

REQUIRED QUALIFICATIONS: 

Bachelors degree in business administration with an Accounting Major - two or more years experience in governmental accounting preferred Proven leadership ability and excellent communication skills Familiarity with Federal and State restricted program grant principles/procedures for: legal requirements, comparability guidelines, allowable costs, financial reporting, budgeting, grant close out, indirect cost allocations, and reimbursement 

Ability to perform budget forecasting and planning 

Demonstrated ability to read, analyze and interpret general business periodicals, professional journals, technical procedures and government regulations

Demonstrated ability to write reports, business correspondence and procedures 

Demonstrated ability to define problems, collect data establishes and analyzes facts and draw valid conclusions 

Demonstrated ability to foster teamwork and provide training Proven ability to handle multiple projects concurrently and to prioritize responsibilities 

Proficiency in use of personal computers including spreadsheet software, data base applications and word processing software Proven ability to provide excellent customer service to a variety of customers 

Proven ability to work with confidential information 

Proven ability to make decisions and act independently 

Ability to work in a multi-cultural environment 

Excellent organizational and problem-solving skills 

ADA REQUIREMENTS: 

The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

PHYSICAL DEMANDS: 

While performing the duties of this job, the employee is required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl, talk, hear (in a quiet or noisy environment). The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust/focus.  

WORK ENVIRONMENT:  

The noise level in the work environment is usually loud to moderate.  

MENTAL FUNCTIONS:  

While performing the duties of this job, the employee is required to compare, analyze, communicate both orally and in writing, copy, coordinate, instruct, compute, synthesize, evaluate, use interpersonal skills, compile and negotiate. 

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