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Operations Manager

Habitat for Humanity Greater San Francisco
San Francisco, CA
  • Expired: over a month ago. Applications are no longer accepted.
Job Description
Operations Manager
Salary Range: $92,015 - 103,163

COVID Vaccination Requirement: Habitat GSF has implemented a requirement that all employees be fully vaccinated to enter a HGSF work site. New hires will be required to submit proof of full vaccination prior to starting at a HGSF work site. Habitat GSF will make reasonable accommodations for valid exemptions based on disability, medical, or religious reasons.

What We Do 
Come be part of the affordable, homeownership movement! Join us and make an impact on people’s lives! Habitat for Humanity Greater San Francisco believes in the power of homeownership to create generational impact. To this end, we build homes for first-time homeowners and sustain homeownership by helping vulnerable homeowners retain their home as an asset for generations to come.
  
Your Impact 
The Operations Manager plays a critical role in ensuring that Habitat Greater San Francisco remains a premier nonprofit employer whose culture, policies, practices, and benefits make it a sought-after place to work. The OM position will provide oversight and deliverables for our safety program and be our tech liaison for purchasing and technical support of IT infrastructure.  
 
Primary Responsibilities 
Safety Program Management (40%) 
  • Lead the HGSF Safety Team: compile and maintain safety binders for all sites, assist with safety training (IIPP, COOP, Code of Safe Practices, Emergency Action Plan, etc.) and inspections. 
  • Responsible for training all staff members on HGSF’s Disaster Preparedness Plan and Injury Illness Prevention Plan and updating plans annually  
  • Conduct annual audit of safety plans and protocols 
  • Prepare multi-section safety binders for all HGSF locations including the main office, construction, and home preservation and event sites 
  • Schedule and manage logistics of office safety trainings 
  • Track documentation of training attendance and certifications 
  • Complete site safety walk throughs, coordinate follow-up and response to any safety findings 
  • Conduct hazard and safety investigations, draft and distribute HGSF response 
  • In partnership with Recruiting and Training Manager, support construction and office teams in securing mandatory and supplementary safety training, schedule, and track attendance, maintain certificates of completion in personnel files

Business Operations and Facilities Management (30%) 
  • Manage HGSF’s business insurance portfolio (i.e., general liability, auto, builder’s risk, etc.), including annual renewals; ensuring HGSF has adequate coverage for all locations and potential liabilities. 
  • Act as first point of contact for site- and auto-related insurance claims.  Responsible for procuring certificates of insurance and maintaining covered driver list. 
  • Keep business licenses up-to-date.  Maintains vehicle registrations and approved driver list for auto policy. 
  • In partnership with the CFO and Real Estate Development team, manage RFP process for Owner Control Insurance Program (OCIP) policies for large construction projects. 
  • In partnership with the CFO, negotiates office, warehouse and equipment leases and serves as the organization’s liaison to landlords/property management of leased facilities. 
IT Technical Support (30%) 
  • Serve as the organization’s technology liaison, setting up new employees, troubleshooting issues with outsourced tech provider 
  • Maintain inventory and seek recommendations for technology upgrades 
  • Obtain RFP for new vendors, equipment, and upgrades 
Minimum Qualifications
  • Three or more years of proven experience in an operations management role
  • Strong IT skills and knowledge of general business software including Microsoft Teams, Word, Excel, and PowerPoint, and an aptitude for learning new applications
  • Ability to build relationships and consensus among managers, partners, and employees. Must be able to work both independently and as an integral member of various teams.
  • Ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information. 
  • Highly trained in conflict management and business negotiation processes; Must have a solution-oriented approach to conflicts
  • Outstanding written and verbal communication skills. 
  • Strong organizational skills and attention to detail. 
  • Must be comfortable working in a fast-paced environment and calm under pressure. 
  • Must be able to pass background check (In accordance with state and county law: convictions do not necessarily rule out employment, it depends on the nature and severity of the conviction and is evaluated on a case by case basis, check is conducted on last 7 years only.) 

Preferred Qualifications
  • Bachelor’s degree (or equivalent) in operations management, business administration, or related field
  • Interest in and enthusiasm for the nonprofit sector and the administrative field.
  • Understanding of general finance and budgeting, including profit and loss, balance sheet, and cash-flow management

Work Environment 
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. This role will start as a hybrid role, with 3+ days in the office or at worksites and the ability to work remotely after 90 days. 

Physical Demands 
This would require the ability to lift files, open filing cabinets, and stand or bend as necessary. Must be able to visit active construction sites and conduct walkthrough inspections with construction personnel. Requires some travel within HGSF’s area of service, throughout San Mateo, San Francisco and Marin Counties.  

Benefits 
Compensation for this role is competitive, DOE. This full-time position offers medical, dental and vision insurance, life insurance, long-term disability, employee assistance program (EAP), Flex Savings Account (FSA), 403b retirement account, commuter benefits, 20 paid vacation days, 3 front loaded sick days (accrue up to 72 hours per year), and 13 paid holidays.
 
EEO: Habitat Greater San Francisco is an equal opportunity employer. Habitat Greater San Francisco strives to reflect the diverse community it serves. Applicants who contribute to this diversity are strongly encouraged to apply. Reasonable accommodation is available for qualified individuals with disabilities, upon request.  
 
Habitat GSF receives federal funds through Self-Help Homeownership Opportunity Program (SHOP) and is required by federal law, to the greatest extent possible, to provide job training and employment opportunities to Section 3 residents. *Section 3 residents are defined as public housing residents or low-income persons who live in metropolitan area or non-metropolitan counties where HUD-assisted projects are located. 

Habitat for Humanity Greater San Francisco

Address

San Francisco, CA
94111 USA

Industry

Business

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