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Administrative Assistant

HR Management, Inc. San Francisco, CA
  • Expired: 5 days ago. Applications are no longer accepted.

We are looking for an Office Assistant: Under direction performs a wide variety of general clerical and/or operational support duties; types
forms, memoranda, correspondences, reports; performs data entry; assists callers and visitors by
supplying information personally or directing information requests according to established procedures;
sorts, logs and maintains records and other documents; performs basic payroll duties, and performs
related duties as assigned.


EXAMPLES OF DUTIES:
• Utilize word processors, type, proofread and process a variety of documents including general
correspondences, council and commission reports, memos, fliers and statistical charts from rough
drafts, dictaphone recordings or verbal instructions.
• Use a word processor to input or retrieve data such as in the maintenance of mailing lists and
participant or client registrations; design and develop flyers and brochures.
• Determine proper spelling, grammar, and paragraphing; develop proper formats for forms, charts,
and reports; edit and review documents as necessary; print final documents and distribute;
operate peripheral office automation equipment.
• Maintain petty cash, daily cash, and daily revenue records; submit daily records to Finance
Department.
• Maintain employee time cards; check account number charges and time-off requests; file daily
attendance reports.
• Perform a variety of general accounting operations including payroll, receivables, payables and
bank deposits.
• Input and retrieve data from the computer; maintain general mailing lists, class registrations and
other information; design flyers and brochures.
• Perform non-police/fire radio dispatch, operate 2-way radio, dispatch people, equipment or
vehicles to locations; prioritize calls; follow general customer service procedures.

• Process City maintenance service requests; maintain files and notify supervisors of incomplete
work orders.
• Process purchase orders; type purchase and check requisitions.
• Make reservations for City facilities; maintain a master calendar; type reservation contracts.
• Maintain centralized department records including contracts, project files, tract maps, plans, and
specifications.
• Receive and process applications for permits and licenses.

MINIMUM QUALIFICATIONS:
Any combination of education and experience that is equivalent to the following minimum qualifications is
acceptable.
Education:
Equivalent to the completion of the twelfth grade.
Experience:
One year of experience performing standard clerical duties including some public contact.


KNOWLEDGE AND ABILITIES:
Working knowledge of:
• modern office methods and equipment including business correspondences and filing.
• Word processing equipment and use.
• Correct English usage, spelling, grammar, and punctuation.
• Public contact skills.


Ability to:
• Deal tactfully and effectively with the public.
• Learn the organization, procedure and operation details of the City.
• Proofread typed material; type accurately.
• Perform clerical work including maintenance of appropriate records and extract data from these
records for report purposes.
• Operate word processing equipment and software.
• Understand and follow both oral and written instructions.
• Perform routine mathematical calculations accurately.
• Establish and maintain effective work relationships with those contacted in the performance of
required duties.

HR Management, Inc.

Why Work Here?

Awesome management and staff

Address

San Francisco, CA
USA