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Administrative Assistant/Receptionist

HDR Los Angeles, CA
  • Expired: July 10, 2019. Applications are no longer accepted.

About Us

At HDR, we specialize in engineering, architecture, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists. That's why we believe diversity is our greatest strength. HDR is proud to be an equal opportunity workplace and an affirmative action employer.

Watch our 'About Us' video

We believe that the way we work can add meaning and value to the world. That ideas inspire positive change. That coloring outside the lines can illuminate fresh perspectives. And that small details yield important realizations. Above all, we believe that collaboration is the best way forward.

Primary Responsibilities

In the role of Administrative Assistant/Receptionist, we'll count on you to:

        Provide telephone receptionist relief as needed and during breaks/lunches. In addition, serve as a backup for all tasks assigned to the Receptionist/Administrative Assistant. (Possibly work at other So Cal Offices.)

        Assist administrative staff with assignments and tasks.

        Perform photocopying, scanning and printing assignments, including copying and assembling proposals, specifications, reports and qualification packages.

        Create/file in project files as needed.

        Assist Project Coordinators, when necessary, with word processing of letters, transmittals, specifications, proposals, reports or qualification packages, project filing, etc. 

        Assist to setup food, coffee, water and soda for all meetings.  Make sure all conference rooms are cleaned after each meeting and ready for the next meeting.  Assist in arranging conference room furniture and returning it to the original layout.

        Send out reoccurring calendar invitations for office.

        Send overnight parking requests to ABM parking service for vehicles that will be onsite for over 24 hours.

        Submit work order requests for facility maintenance and follow-up.

        Send all business card forms to Michelle White for ordering.

        Set up new hire desks and clean term employee desks. Also create name plates for new hires or name changes.

       Maintain Building Access log and update weekly on website (https://www.ng1.angusanywhere.com)

        Maintain Lobby Reception PowerPoint and update as needed.

        Run errands using personal vehicle. 

        Pickup of food, office supplies, sodas and misc. for meetings, as requested....

HDR

Address

Los Angeles, CA
USA