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Administrative Assistant Receptionist

HAYES MANAGEMENT SERVICES INC Idaho Falls ,ID
  • Posted: 17 days ago
  • $10 to $12 Hourly
  • Full-Time
Job Description

 We are seeking a detailed, eager to learn, people-friendly individual at our Idaho Falls office. The ideal candidate strongly believes that our clients always come first. This individual will need to be extremely coachable, have drive and empathy, a consistent learner, and have a willingness to train and adapt, cover the front desk and assist clients, answer phone calls, and set-up appointments. Priority will be given to candidate who has office experience &/or speaks Spanish.

 

Experience: Office Environment, 1-2 years (strongly preferred)

Bilingual strongly preferred

 

Main Responsibilities (not a full list)

 

•          Typical office duties

·         Promptly greeting clients

·         Answering incoming calls from multiple phone lines by the 3rd ring

·         Check voicemails and emails and respond or forward as needed

·         Scheduling appointments

·         Input, track and maintain notes in client files

·         Tax organization- assembling tax booklets, getting tax signatures, addressing tax notices, etc.)

·         Updating files

·         Office housekeeping duties

·         Perform any other job duties that are required

 

•          Process tax return documents. Full training is offered

•          Maintain outbound US mail and client documents

•          Receive payments

 

Characteristics desired

•          Enjoys repetitive tasks

•          Provide administrative support with different departments

•          Not bothered by shifting priorities

•          Desire to build & improve their career path

•          Follow up with clients or peers on assignments

 

Skills/Abilities

•          Can process/comprehend verbal & written instructions effectively

•          Calm under pressure

•          Microsoft Office suite of programs

•          Creative in problem solving

•          Asks relevant & timely questions

 

Applicant must be detail oriented, able to multitask, able to take direction and work in a fast-paced environment.

 

Pay is depending on experience.

 

 

HAYES MANAGEMENT SERVICES INC

Address

890 Oxford Drive Idaho Falls
Idaho Falls, ID
USA

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