Admin Assistant/Procurement Administrator

We are a small but growing construction company looking for someone who will consistently verify their own work and calculations. With a strong attention to detail and accuracy, being reliable, a quick learner, and having good customer service skills are keys to success. This is a great opportunity to grow and learn new skills and be a much-needed part of a small, dedicated staff. This position can grow into other areas for the right person with the appropriate abilities.

Duties:

• Assist Vice President, CFO and President with preparing and maintaining client folders, maintaining an organized and efficient file system, keeping the office organized, and purchasing.
• The Administrative Assistant will provide general support to the project management and accounting departments as well as all daily office duties.
• Provide exceptional Customer Service.
• Answer, screen and forward incoming phone calls and emails
• Filing paperwork (digital and paper)
• Handle administrative requests and queries from our managers and employees.
• Process incoming customer inquiries (quote and orders) via email or phone
• Process purchase orders to suppliers
• Maintain Sub-contractor updated records.
• Track order status and shipments
• Improve, update and document office procedures and processes.

 Education and Experience Requirements

• Minimum of High School or GED Equivalent
• Excellent communication and interpersonal abilities
• Excellent organizational skills
• Willingness to learn and ask questions
• Ability to be a problem-solver; who can offer or help find solutions
• Proficient in Microsoft Excel, Outlook, PowerPoint, Teams, To-Do, Adobe Acrobat/Fox-It
• Multitasking and time-management skills, with the ability to prioritize tasks

Job Type: Full time 35-40 hours per week M-F

Benefits: Paid Time Off (PTO), Paid Holidays, Direct Primary Care (DPC) Health Membership 

Schedule: 

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Apache Junction, AZ 85119: Reliably commute or planning to relocate before starting work (Required)