The Natural Resources Conservation Service (NRCS) is a technical agency of the United States Department of Agriculture (USDA). The Agency was established in 1935 as the Soil Conservation Service (SCS) to carry out a continuing program of soil and water conservation. In 1994, NRCS was organized to combine the authorities of the former SCS as well as additional programs that provide financial assistance for natural resource conservation. NRCS is in need of Administrative Services to provide direct administrative assistance to the Utah State Conservationist and staff. Administrative support is critical for the Agency. The lack of current support impedes efficiency and prompt customer service.
Position Summary Description:
The Utah State Office requires professional demeanor, attire, and attitude. This is a public facing position. Task requirements include a wide range of administrative, clerical, and office support for NRCS service-wide programs.
• Preparing and drafting correspondence, reports, and visual presentations Page 12 of 14 12PFC419Q0014 • Providing support with proof-reading and assisting in editing non-technical documents to ensure proper format, grammar, typographical accuracy, and conformance to procedural style
• Answering phones in a clear and professional manner
• Maintaining and updating current reference material/files, handbooks, shared files and manuals • Arranging meetings, to include scheduling conference rooms and audio set up and other meeting support
• Managing the calendar and monitoring tasks • Interacting with customers, vendors, and visitors
• Reporting time and attendance to the Utah Assistant State Conservationist for Management & Strategy • Assist with administrative support for the Utah State Office • Preparing travel arrangement and vouchers for the Utah State Conservationist
• Work with the Utah Business Services Specialist to prepare new employee training manuals and work with appropriate offices to ensure new staff have resources needed (computer, phone, connectivity, and supplies)
• Convert .pdf documents to Microsoft Word documents for editing
• Draft/Update documents (i.e., Word, PowerPoint, Excel)
• Provide State office staff support/Handle administrative requests:
1. Assist with onboarding new employees
2. Prepare documents for signing
3. Issue new requests for processing
4. Compile office supply orders
5. Prepare office mailings and arrange for services from the Business Center, as required by the State office and Leadership team
· Fluency with Microsoft Office to include the use of Microsoft Word, Microsoft PowerPoint, Microsoft Excel, Microsoft Outlook, and Windows.
· Strong communication and interpersonal skills
· Experience serving as an administrative assistant
· Demonstrate knowledge of Government agencies
· AD in business major or related field
· Preferred, BA or BS degree in business related field of study
· Experience will be considered in lieu of education
· Ability to obtain and maintain a Tier 1/low risk clearance with the USDA.