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Secretary/Bookkeeper

Green Lake County Berlin, WI
  • Expired: November 03, 2020. Applications are no longer accepted.

SUMMARY

This position is full-time at 40 hours per week.  Flexible hours will be assumed.  Performs all receptionist duties and office clerical tasks.  Assists Manager as needed with FRI and DSI administrative tasks.

DUTIES AND RESPONSIBILITIES:

  • Approximately 70% of the time:
    • Performing computer functions related to client payroll, accounts payable, accounts receivable, processing checks for the representative payee program, word processing, desktop publishing, and all monthly MCO/IRIS/DVR invoicing.
  • Approximately 15% of the time:
    • Ensuring that all accounting functions including cash receipts, cash disbursements, accounts payable, accounts receivable and monthly balancing/reconciling all FRI and DSI accounts are done accurately and on time.
  • Approximately 10% of the time:
    • Performing all receptionist duties including answering the phone and disseminating information, sorting the mail, scheduling specialized transportation trips, reconciling consumer spending ledgers.
  • Approximately 5% of the time:
    • Attending general staffings
    • Creating/editing forms
    • Ordering office supplies
    • Coding vouchers
    • Generating reports, filing month-end reports
    • Calculating and reporting consumer wages to SSA
    • Completing quarterly and year-end tax reporting requirements
    • Scheduling and preparing for year-end FRI and DSI audits
    • Assisting client in daily living needs
    • Complete Form 1099 as needed for corn suppliers
    • Processing year-end W-2s for all FRI employees, ensuring all state and federal  reporting is completed accurately and on time

SKILLS AND ABILITIES:

Skill in the use of general office equipment including but not limited to:  computer terminal, calculator, copy machine, fax machine, and telephone.

QUALIFICATIONS:

EDUCATION:  High school graduate with some technical education in bookkeeping, office technology, and word processing. 

 EXPERIENCE / JOB KNOWLEDGE

Working knowledge of the following software programs: Microsoft Word, Excel, Access, Power Point, ABS Traverse Accounting Software, Desktop Publishing, RPM, Windows, Explorer, and Outlook.  The ability to provide first aid and CPR when supervising client activities (training will be provided). Basic everyday living skills are necessary for this position, as well as, the ability to understand and follow directions.  The ability to type 60 wpm.  Ability to communicate effectively with individuals with developmental disabilities.

WORKING CONDITIONS:

PHYSICAL DEMANDS:  Over 75% of the time requires sitting, feeling, hearing, and near vision.  Approximately 50% is talking.  About 25% is bending/twisting, and reaching.  Roughly 10% is standing, walking, stooping, and lifting or carrying objects less than 10 pounds.  In unusual situations:  running, grappling, climbing, far vision, carrying supplies 20 to 40 lbs., pushing/pulling objects from 10 to 60 pounds.

ENVIRONMENTAL DEMANDS: Over 75% of the time is spent inside a heated and air conditioned building.  In unusual situations are working outside under hot or cold temperatures, noise, avoiding physical attack from clients, and atmospheric conditions of odors and dust.  

This is a public service position, and employee is required to be courteous, cooperative and respectful at all times with the public and clients; also establishes and maintains a courteous and cooperative and respectful working relationship with other employees, supervisors and public officials.

This position description has been prepared to assist in defining job responsibilities, physical demands, working conditions and needed skills.  It is not intended as a complete list of job duties, responsibilities and/or essential functions.  This description is not intended to limit or modify the rights of any supervisor to assign, direct, and control the work of employees under supervision. The county retains and reserves any and all rights to change, modify, amend, add to or delete from, any section of this document as it deems, in its' judgment, to be proper.

Green Lake County provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Green Lake County complies with applicable state and local laws governing nondiscrimination in employment in every location in which the Green Lake County has facilities. This policy applies to all terms and conditions of employment.

Authorization & Acknowledgment for Employment with Green Lake County

By submitting an application, you certify that the answers given by you in the application are true and correct without omissions of any kind. You understand that any misleading or incorrect statements may render the application void. If you become employed by Green Lake County, and it is subsequently discovered that any answer given by you is incomplete, misleading, or incorrect, you may be terminated from employment. You agree that Green Lake County shall not be held liable in any respect if your employment is terminated because of false, incomplete, or misleading statements, answers, or omissions made by you in the application.

You also authorize pertinent companies, schools, agencies, municipalities, or persons to provide Green Lake County any information requested regarding your employment, character, experience and qualifications, and/or suitability for employment with Green Lake County, including a check of your fingerprints and police record for the suitability for hire. You hereby forever release, discharge, and covenant not to sue any person or organization for any result of providing, obtaining, or acting upon such information. You understand that such information is sought with confidentiality and will not be released to you in any form whatsoever.

In addition, a copy of application and this authorization is as valid as the original and should be recognized as such.

You further understand that you must undergo a physical examination, including substance abuse screening, prior to an appointment to a position with Green Lake County. Refusal to participate will result in the rejection of your application.

Green Lake County provides equal employment opportunities to all qualified employees and applicants for employment without regard to membership in a protected classification.

If you have any questions, please contact the Green Lake County Human Resources Coordinator at 920-294-4166.

Green Lake County

Address

Berlin, WI
54923 USA