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Administrative and Personal Assistant

Great Foundations Montessori Irvine, CA
  • Posted: over a month ago
  • $18 to $22 Hourly
  • Full-Time
  • Benefits: Medical, 401k, Dental

Administrative and Personal Assistant

Great Foundations Montessori Schools

$18.00 - $22.00/hr. to start depending on experience and skills

Great Foundations Montessori Schools are growing, and we need a competent and capable Administrative and Personal Assistant to join our team. If you enjoy being in a position where your talent can make a difference and be appreciated, this may be the position for you.

This is not “just” an ordinary administrative position. The individual we select will play a vital role in the success of our schools by supporting the Executive Director in her daily professional and personal life so she can focus on high-level tasks. The Administrative / Personal Assistant supports the Executive Director by managing her calendar and routine email; preparing correspondence; preparing documents for meetings; completing various projects and business and personal errands; and planning travel and managing receipts. Additionally, the Administrative / Personal Assistant can expect to prepare and send routine emails; select and order materials for special events; and create, edit and update common school documents.

Basic Duties and Responsibilities

· Use your skills and expertise, including with MS Word, Excel and Publisher, Google Docs and Sheets and Adobe Acrobat to proficiently create, proof, edit and/or update various documents, from simple parent emails to executive correspondence to policy and procedure documents and forms, ensuring no grammatical, spelling or formatting errors.

· Organize calendar and appointments; prepare and distribute necessary documentation prior to meetings; document and distribute meeting minutes.

· Research and select cost-effective materials for special event crafts and decorations; place, track, receive and distribute materials in time for schools to prepare for special events.

· Reliably track and complete routine, scheduled, and ad hoc tasks and projects on-time and without reminders.

· Communicate routinely and proactively, ensuring information is passed to the Executive Director or others who should be kept informed. Keep manager informed about progress and problems and avoid surprises.

· Arrange travel and appointments, provide estimates for activities and events, and manage receipts for purchases.

· Complete various business or personal errands, prioritizing as necessary to ensure they are completed on time.

· Maintain confidentiality without fail.


8:30 AM – 5:30 PM. Occasionally needed as early as 6:00 AM or as late as 6:00 PM.


· Valid driver’s license and vehicle.

· Able to transport materials between schools when necessary (expenses reimbursed).

· College degree preferred.

· Experience in a childcare center or preschool experience helpful.

· Must pass a drug and background check.


· Organizational skills and attention to detail must be a natural talent.

· Appreciates and understands children’s behavior and responds in a mature, non-threatening manner.

· “Roll up your sleeves” and “get the job done” work style.

· Able to manage multiple tasks and projects and see them to completion while maintain accuracy.

· Optimistic outlook that anticipates positive outcomes.

· Willing to do “whatever it takes” to get the job done.

· Works productively and successfully with others.

· Able to “change gears” and adapt as needed to complete tasks.


$18.00 - $22.00/hr. to start depending on experience and skills. Benefits include paid holidays, paid time off, health insurance contribution, 401K match.

Contact Us

To arrange for a confidential interview, upload your resume to this website. Include a cover letter letting us know how your past work experience is a “fit” with the requirements of the position. All qualified resumes will be given the attention and consideration it deserves by the owners of Great Foundations.

Great Foundations Montessori

Why Work Here?

Awesome Management Team, Great benefits and room for growth!

Students at Great Foundations Montessori gain the skills and confidence to meet the challenges of self, family, community, and the world at large. It is our mission, through the Montessori method, to meet individual children’s needs while simultaneously creating an atmosphere of cooperation, teamwork, and group participation in unique student related programs and offering viable intellectual growth and a continued desire and enthusiasm to learn for all students. Great Foundations Montessori serves the community by providing an authentic Montessori environment with a carefully planned, stimulating environment designed to help children develop within themselves the foundational habits, attitudes, skills, and ideas which are essential for a lifetime of creative thinking and learning. All concepts are presented in a safe, secure, loving and respectful environment. The four core curriculum areas—practical life, sensorial, math, and language—are enhanced by cultural studies including music, art and geography. We believe in Maria Montessori’s philosophy that all children are unique, curious about their world, and are born with a desire to learn. We respect these characteristics and it is our goal to provide an environment where each child will have a quality learning experience.

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