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Project Management Office Assistant

Grant-Shannon Saint Paul ,MN
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Great opportunity to join a very successful company that is the leader in their field.  Use your office support skills working with a project management team by processing all incoming/outgoing documents for the projects and performing other administrative duties such as phone back-up, handling shipments, expense reports, scheduling meeting scanning and photocopying as needed.  

 • Maintains accurate and consistent placement of project documents in folder server structure across all projects.

• Assists PM with creating master submittal register for each project.

• Maintains master submittal register for each project.

• Coordinates, receives and processes all incoming samples, product data, and test reports for submittal.

• Uploads outgoing submittals per project requirements.

• Emails appropriate project contacts regarding submittal status and issuance.

• Prepares shipments for outgoing submittal packages.

• Downloads returned/incoming submittal packages and distributes to project team.

• Maintains RFI folders for incoming and outgoing documents.

• Updates and maintains RFI register.

• Uploads outgoing RFI’s per project requirements.

• Downloads, records, and distributes RFI responses to the project team.

• Tracks RFI’s requiring follow-up for pricing/schedule impacts or other action items and ensures RFI’s are properly “closed’ per contractual requirements.

• Assists with archiving of site documents monthly such as: safety reports, daily reports, QC documents, EWO tickets, etc.

• Assists Project Assistant with obtaining the project close-out documents.

• Assists with scanning and organizing offsite storage documents for archiving.


Company offers a suburban location and a full benefits package! 




Saint Paul, MN