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Office Manager

Grand Rapids Eye Care Grand Rapids, MI

  • Expired: over a month ago. Applications are no longer accepted.
Job Description
Salary:

Grand Rapids Eye Care, proudly serves the Grand Rapids area with quality eye care services and a friendly staff. We are a busy optometric practice with a family atmosphere.


We are looking for an Office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Office manager duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative and Human Resources support to our employees. Previous experience as a Front office manager or Office administrator would be an advantage. A successful Office manager should have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.


Responsibilities

  • Serve as the point person for office manager duties including: maintenance, employee schedules, mailing, supplies, equipment, bills, errands, shopping
  • Schedule meetings and appointments for the Doctors
  • Maintain the office condition and arrange necessary repairs
  • Update and maintain office policies as necessary
  • Organize office operations and procedures
  • Coordinate with IT partners on all office equipment
  • Provide general support to visitors, including answering phones when needed
  • Interview and select prospective new employees
  • Manage the onboarding process for new hires
  • Address employees queries regarding office management issues 
  • Plan in-house or off-site activities, like parties, celebrations and conferences


Skills

  • Proven experience as an Office manager, Front office manager or Administrative assistant
  • Knowledge of office administrator responsibilities, systems and procedures
  • Proficiency in MS Office, or Google Workspace
  • Familiarity with employee onboarding and training
  • Hands on experience with office machines (e.g. fax machines and printers)
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements
  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus


Job Type: Full-time

Pay: $23.00 - $27.00 per hour DOE

Grand Rapids Eye Care

Address

Grand Rapids, MI
USA

Industry

Business

View all jobs at Grand Rapids Eye Care