The Executive Services Coordinator serves as a thought partner, strategic planner and project manager, working with the Superintendent, the Board of Education and a variety of board Committees. The Executive Services Coordinator provides a broad range of executive services in a highly visible and fast-paced environment. As the trusted partner to the Superintendent and Board of Education, the Executive Services Coordinator is the primary point of contact to the executive office, exercises independent judgement, decision making, initiative and discretion to ensure executive leadership has the resources and information to fulfill the mission and vision of the organization.
Strong customer service and teamwork orientation
Able to anticipate needs, make sound decisions and exercise discretion
Able to manage multiple projects and meet deadlines in a fast-paced environment, while maintaining a strong attention to detail
Exhibits tech-savvy, with a mastery of Microsoft Office and Google technology platforms.
A proactive problem-solver: able to foresee and plan for future needs and resolve problems or recommend next steps with limited direction in a timely manner.
Excellent written and oral communications.
Must be adaptable to meet evolving priorities
Fast-paced and adaptable team player, able to navigate changing priorities, delays and unexpected occurrences driven by a commitment to continuous improvement.
Essential Job Responsibilities:
Represents the District, providing a bridge for smooth communications between the executive team, the board of education and internal departments; demonstrating leadership to maintain credibility, trust and support with senior leadership.
Anticipates the needs of the superintendent and the board of education keeping them well informed of upcoming commitments and responsibilities, exercising discretion, confidentiality, tact and sensitivity to a wide variety of audiences.
Maintains a focus on special internal projects, prioritizes conflicting needs, handling matters expeditiously, proactively, and following through to successful completion, often with deadline pressures.
Provides "gatekeeper" and "gateway" services, creating win-win situations for direct access to the executive teams time and office.
Coordinates the scheduling and dissemination of information for a variety of meetings (i.e. board meetings, work sessions; retreats; teacher council, parent council, and other groups as necessary), including preparation of agendas; planning, set up and delivery of meals; preparation and dissemination of minutes; and research and follow up of questions/issues brought forth.
Ensures all public notifications and other legal notices of meetings are published in compliance with applicable state law, including the preparation and maintenance of minutes of aforementioned meetings.
Organizes travel arrangements and conference registrations for the Superintendent and Board of Education for out of district travel to meetings, conferences, etc.
Exercises resourcefulness and anticipates the Superintendent’s needs, prioritizing details to manage the day efficiently and effectively; clearing the administrative clutter, paying attention to details, and smoothing the way so the more strategic things can happen.
As a thought leader in executive services, prepares for speaking engagements and presentations (powerpoint, spreadsheets, graphs, handouts, etc.), assimilates information, handles logistics and serves as the point of contact maintaining lines of communication with all parties involved.
Provides research and compiles reports of historical or relevant data for use by the Superintendent and Board of Education in meetings, presentations and/or in the consideration of addressing district needs and priorities.
Accurately maintains a wide variety of records (physical and electronic) as required by the Superintendent, District policy and procedure, and/or the Nebraska Department of Education.
Compose and prepare internal and external correspondence including reports, memos, letters of support, presentations, meeting agendas, and other necessary documents which clearly and accurately convey information to staff members, patrons and other organizations.
Interacts with the public, screens incoming communication, responding appropriately and disseminating information accurately as requested (i.e. distribution of materials, explanation of district policies and procedures, release of information, etc.)
Interacts with Election Commissioner during election year, verifying ballot information for accuracy and reviewing voter results to ensure totality of results reported.
Additional Job Responsibilities:
Maintain administrator personnel files, including processing of leave requests.
Provide support as requested to other departments.
Maintain and insure accuracy of current maps of school district and individual school boundaries, interacting with the City of Grand Island as necessary.
Performs other duties as requested by the supervisor.
1. Bachelor's Degree in Marketing, Communications, Journalism or related field.
2. 3-5 year related experience.