Monday- Friday, 8 hours per day
Duties and Responsibilities:
- Work with OA Managers to improve office operations when processing procurement packages, purchase orders, credit card acquisitions, and all large contract acquisitions that are delivered to EPA.
- Provide leadership, strategic direction and mentoring to the EPA's acquisition workforce.
- Provides direction to acquisition personnel in preparing acquisition procurement packages in support of the Bureau's mission.
- Provide guidance and assistance to direct subordinates, as well as to contracting officer's representatives (CORs) and senior management within the Bureau, in all aspects of the procurement process.
Administrative Support for Active Contracts
General Tasks: Modification Preparation: NOTE: More detailed instructions will be provided in individual task orders. -The Contractor shall prepare contract modifications for funding and administrative actions. Examples including but not limited to obligation and de-obligation of funds, SOW/PWS changes, COR appointment, clause updates. -All modifications shall be prepared for submission, review and execution/signature by the cognizant EPA Contracting Officer via EPA's Acquisition System (EAS). -All modifications shall be prepared in accordance with EPAAG.
Procurement Action Lead Times (PALT) Standards. -The Contractor shall prepare and maintain required contract and electronic file documentation in support of all modifications, as identified by the cognizant CS/CO. -The contractor shall perform other related duties as assigned.
Administrative Support for Expired/Closed Contracts NOTE: More detailed instructions will be provided in individual task orders. General Tasks: -Perform the contract closeout activities as prescribed in the Federal Acquisition Regulation, Environmental Protection Agency Acquisition Regulation (EPAAR), Environmental Protection Agency Acquisition Guide (EPAAG) and any Standard Operating Procedures (SOP) provided by the Contracting Officer. --For cost type contracts the contractor shall ensure all final indirect rates are received from the Financial Analysis and Oversight Branch; determine if funds are due to EPA or the vendor; and make suggestions regarding contract closeout or quick closeout. Copies of the indirect rates shall be provided to the Contracting Officer with the closeout file. -Request and Follow-Up on External Audit Reports: Review and analyze audit reports, indirect rate agreements, final vouchers, and other applicable documents as the basis for the Final Cost.
The Contractor shall prepare closed contract files for file disposition activities, which includes file room box labeling, maintenance, and transfer of files to offsite warehouses in accordance with guidance to be provided by the CO.
Issue monthly progress reports providing the status of the instruments assigned for closeout. A sample report will be provided identifying the data to be provided. These reports will be due no later than the 15th calendar day following the end of each month.
At least 10 years experience as a contract specialist and experience in a managerial role within the contracts department.
A 4-year course of study leading to a bachelor's degree, that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.
period of performance - 1 year with 4 options