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Office Administrator Executive Assistant

Graham Engineering East York ,PA
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

 Position Summary:

The function of this hourly, non-exempt position is to provide general administrative and clerical support to multiple departments across the organization, as directed.

Role Responsibilities and Priorities:

General Administrative Function – Provide general support where needed. For example:

o    Answer main telephone line and responsible for coverage during open for business hours

o    Support completion of expense reports for senior management

o    Complete and submit timesheets of select personnel

o    Keep company phone directory up-to-date

o    Maintain and oversee all office machines (fax, postage, copiers, etc.)

o    Make travel arrangements, as needed including flights, hotel, and rental car reservations.

o    Manage calendars as needed (management, vacation, MMM, BOD, etc.)

o    Administer routine ISO duties including maintenance of ISO documentation

o    Negotiate hotel corporate rates

o    Order and maintain office supplies and other incidental items

o    Sort and distribute mail

o    Attend, take and distribute minutes for meetings, as needed (Staff meeting, pipeline, etc.)

o    Assemble Blue/green books for production and service

o    Assist in maintenance of SDS sheets/logs/books

o    Maintain and organize contracts and legal documents and share with Graham Capital Corporation as required.

o    Order and print business cards

Finance – Provide support to the Finance group, as needed. For example:

o    Monitor and manage Company credit card usage

o    Process Accounting invoices and checks

o    Administer Company car program and policy

Human Resources – Provide support to Human Resources, as needed. For example:

o    Plan and coordinate company and employee events with Human Resources

o    Order and stock kitchen and break/lunch areas with supplies

o    Arrange and coordinate catered lunches for various departments

o    Manage office cleaning service

 

Perform all other duties as assigned

Job Qualifications include:

Education

  • Associate Degree in Business or related field, desired
  • Paralegal or similar experience is a plus for coordination of contracts and disclosures.

 Experience

  • 2 - 5 years’ experience in support position supporting a broad range of functions
  • Strong working knowledge in Microsoft Office
  • Experience supporting and coordinating work across multiple departments and Executives.

Essential skills, behaviors: 

  • Flawless organizational skills and the ability to multi-task
  • Flexible and able to adapt to changing priorities
  • Able to work, meet and follow deadlines and timelines
  • Excellent written and verbal communication skills
  • Team oriented and customer driven for both internal and external tasks/projects.
  • A track record of exposure to and maintaining extreme confidentiality
  • Commitment to Graham Engineering company values

Direct reports:  None

 Travel required:  Occasional

Dominant Physical Requirements & Essential Job Functions:

  • This position requires the incumbent to be extremely mobile to attend various meetings, perform event preparation and set up, etc.
  • The incumbent must be able to effectively communicate with employees at all levels within the organization, as well as customers and vendors (consistently)
  • Regular and predictable attendance is an essential job function (consistently)
  • While performing the duties of this job the employee is required to stand, walk, sit, use hands to handle or feel objects, tools or controls; (consistently)
  • Must also be able to reach with hands and arms, climb stairs, keep balance, stoop, kneel, crouch (intermittently)
  • Also must be able to talk, see and hear effectively to perform responsibilities and essential skills/behaviors. (consistently)

 

Company Description
Graham Engineering Corporation truly is a convergence of leading technologies, people & capabilities in extrusion.

Over half a century ago, industrial entrepreneur Donald C. Graham founded a design engineering firm in a farmhouse basement in central Pennsylvania. From this emerged several leading, global manufacturing businesses spanning packaging, capital equipment and building products industries. As of year-end 2011, the legacy operating businesses that share the Graham heritage collectively operated in more than 90 locations worldwide and generated approximately $3.5 billion in annual revenues. In more recent years, this alliance has grown to include several substantial, independent investment management businesses also holding the common Graham legacy. Based in York, PA, a tenured team of operating and investment professionals actively oversee several of the legacy operating businesses that bear the Graham name, as well as an investment management business managing assets exceeding $1.25 billion.

Graham Engineering

Why Work Here?

Over 50 years of great people providing state-of-the art equipment and products in blow molding and extrusion!

Graham Engineering Corporation truly is a convergence of leading technologies, people & capabilities in extrusion. Over half a century ago, industrial entrepreneur Donald C. Graham founded a design engineering firm in a farmhouse basement in central Pennsylvania. From this emerged several leading, global manufacturing businesses spanning packaging, capital equipment and building products industries. As of year-end 2011, the legacy operating businesses that share the Graham heritage collectively operated in more than 90 locations worldwide and generated approximately $3.5 billion in annual revenues. In more recent years, this alliance has grown to include several substantial, independent investment management businesses also holding the common Graham legacy. Based in York, PA, a tenured team of operating and investment professionals actively oversee several of the legacy operating businesses that bear the Graham name, as well as an investment management business managing assets exceeding $1.25 billion.

Address

1203 Eden Rd
East York, PA
17402 USA