Skip to Main Content
← Back to Jobs

Facilities Contract Manager - San Diego Area, CA

Government Facilities Maintenance Company San Diego ,CA
  • Posted: 23 days ago
  • $135,000 to $175,500 Yearly
  • Full-Time
  • Benefits: dental, life_insurance, medical, vision, 401k
Job Description: POSITION SUMMARY The Contract Manager represents Native Energy in the performance of the assigned contract(s) by coordinating activities between employees, Native’s corporate office, and the applicable client points of contact. This role has the authority to act on behalf of Native on a day-to-day basis at the work site when coordinating subcontractor activities. • It is vital that the person responsible for this position is familiar with and understands all applicable contract requirements (SOW, specification, CLINs and work­ break-down structure). General ResponsibilitiesThe Contract Manager is responsible of the planning, procurement and execution of Contract s and also to plan, schedule and assign and document preventative maintenance schedule.Prioritize shifts/staff resources to meet service call requirements.Communicates frequently and directly with the client COR and coordinates paperwork between the corporate office and the job site.Initiating contact in a timely manner with the designated corporate point of contact when a situation requires it.This position must work well with any applicable QC, corporate, safety, and/or other Native staff and responds to requests in a reasonable and timely fashion.The Contract Manager may, depending on the task and situation, delegate tasks to others reporting to this role. However, the Contract Manager is responsible for the proper completion of all tasks in this job description, including those that are delegated. Job duties include but are not limited to the following sections’ list of activities. Contract Performance ActivitiesEnsure that the contract’s Statement of Work is being performed to the highest specifications. In the event of delays or performance failures under the Statement of Work, determine the cause and make recommendations for appropriate corrective and/or preventive measures to Native’s corporate office.Inform the Native corporate office of any potential or real conflict of interest which may arise under the contract.Administration of all contract tasks, providing technical clarification to employees, and scheduling to perform the Statement of WorkMonitor employee and subcontractor performance respect to the contract’s Statement of Work.Perform inspection of completed work and/or inventory and certify acceptance or non-acceptance of work.Maintain various job tracking systems. If Maximo or another complete job tracking system is in place, it is this position’s responsibility to ensure that all data is correctly entered into the system. While this information may be entered in by the Contract Manager or a subordinate, it is the Contract Manager’s responsibility to ensure that all data is entered in correctly and in a timely manner.Complete technical reports required under the contract.Ensuring that all expenses to be invoiced to the client are sent to Native’s accounting department in a timely manner.Review and apply the correct code to vendor and subcontractor invoices and recommend approval/disapproval for payment as appropriate.Monitor contract costs and expenditures with an eye towards contract requirements and allowed amounts, promptly reporting any issues or potential issues to the assigned corporate point of contact, such as exhausting 75% or more of a contract CLIN.Provide estimates for additional task orders, ODCs, or emergency quotes, as required by your contract. Depending on the contract, these estimates are to be sent directly to the COR or to the assigned corporate point of contact for review.You are not authorized to sign task orders from the client nor enter into any negotiations with the client. Subcontractor Activities This role coordinates subcontractor performance under this contract. Tasks under this role include:Requesting cost proposals for work to be performed by subcontractors and select the best value.Submission of all cost proposals received to the corporate office with the one selected to request subcontractor documents.Coordinating subcontract documents for signature from both Native corporate and the subcontractor, including the initial subcontractor information form, W-9, and Certificate of Insurance updates.Verifying that subcontractor performance is acceptable and taking steps for correction, when necessary. Employee ActivitiesDirecting day to day activities of employees, scheduling, and other placement as needed to perform the Statement of Work.Ensuring all company policies and procedures are being followed by employees, such as expense, travel, mobile device, etc.Reporting all employee injuries, disciplinary matters, or other concerns to the designated corporate point of contact or HR department in a timely manner.Submitting documentation of all employee activities such as, commendations, counseling or disciplinary actions, training recommendations, etc. to Native’s corporate HR department immediately when generatedPerforming a 90 day review of new hires and annual reviews of current employees. All documents are to be submitted to Native’s corporate HR department immediately when generated.Periodic review of employee assignments to ensure that all employees have the adequate training and resources to perform those activities.Following policy and proper procedures during the employment lifecycle, from recruiting through termination. Payroll Activities Approving hours worked for payroll using Native’s electronic timekeeping system by the second business day after the end of the pay period. This task includes insuring that all employees have entered in and signed off on all hours worked and that payroll receives a copy of all signed timesheets in the event that the employee has not signed off on their time electronically.Cross training an alternate for timecard approval and ensuring that nothing delays the timely submission of payroll and timekeeping documents to Native’s payroll department.Submitting all new hire, annual open enrollment, update requests, and termination paperwork to Native’s corporate HR department in a timely manner. Health & Safety ActivitiesEnsure that all new hire and annual safety training takes place on schedule.Notify Native’s safety officer of any issuesReport all injuries and accidents to Native’s safety officer and Native’s corporate HR department in compliance with Native’s accident reporting policy.Ensuring that only employees who have approved vehicle request forms and insurance coverage operate vehicles for business purposes. ESSENTIAL FUNCTIONS Reasonable Accommodations Statement To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Essential FunctionsAbility to perform each bullet point task in the position summaryCommunicate effectively in a positive, professional manner with coworkers, clients, and visitors · The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operations of this contract and shall be responsible for all aspects of the contract. · The Contract Manager or alternate shall be available within one (1) hour of initial contact (during normal working hours) to discuss issues with Government personnel designated by the CO. The Contractor shall provide telephone numbers of the Contract Manager and alternate(s) who shall be available after normal working hours. The Contractor shall respond within two (2) hours of initial contact outside of core duty hours. QUALIFICATIONS - EXPERIENCE, EDUCATION AND CERTIFICATION Required:The Contract Manager shall have, at a minimum, five (5) years of experience managing contracts of similar size, scope and at a similar level of responsibility; however at least ten (10) years is preferred. Strategic planning, personnel management, subcontractor interface, customer relations, operational planning and management and reporting are some of the critical requirements of the Contract Manager position. Preferred:10 Years of Facilities Maintenance Experience5 years of Government Facilities Management Additional Qualifying Factors As a condition of employment, may be required to pass a pre-employment drug screening, as well as have acceptable reference and background check results. Security Clearance RequirementsIt is mandatory that all Contractor personnel working onsite at federal facilities meet federal government security clearance standards. The Contractor shall submit security clearance information, for each employee, as required by current government identification card application procedures and future requirements as applicable.All employees must be authorized as acceptable under by the contracting officer for the prime Contract under which this employee is working.

Government Facilities Maintenance Company

What email should the hiring manager reach you at?

By clicking the button above, I agree to the ZipRecruiter Terms of Use and acknowledge I have read the Privacy Policy, and agree to receive email job alerts.

What email should we contact you at once we get salary info from the hiring manager?

By clicking the button above, I agree to the ZipRecruiter Terms of Use and acknowledge I have read the Privacy Policy, and agree to receive email job alerts.

Our qualification feature is only available to registered members - what email address would you like for us to keep on file?

By clicking the button above, I agree to the ZipRecruiter Terms of Use and acknowledge I have read the Privacy Policy, and agree to receive email job alerts.