FINANCIAL MANAGEMENT ANALYST
The Financial Management Analyst provides support, services, advice and assistance to the Bureau of International Narcotics and Law Enforcement Affairs, Management Assistance and Post Support (INL/EX/MAPS) Division. The Analyst will assist in supporting the post-award contract management function and help support customers who include INL program managers, contracting officers, and contracting officer’s representatives (COR). INL/EX/MAPS professionals serve as information brokers between contract management stakeholders in acquisition, resource management, and corporate communities.
The U.S. Department of State is the lead institution for the conduct of American diplomacy and the Secretary of State is the President’s principal foreign policy advisor. The Department of State’s mission is to advance U.S. national security interests, fight terrorism, protect U.S. interests abroad, and implement foreign policy initiatives that build a freer, prosperous and secure world.
INL/EX/MAPS Division is responsible for supporting the post-award contract management function. The division’s customers include INL program managers, contracting officers (CO), and contracting officer’s representatives (COR). MAPS professionals serve as information brokers between contract management stakeholders in acquisition, resource management, and corporate communities. MAPS closely teams with stakeholders to monitor contractor performance, ensure that cost, service quality and delivery schedules are in compliance with terms and conditions of the contract, and to ensure the application of sound financial management and administrative control.
DUTIES AND RESPONSIBILITIES
· Review purchase requests and miscellaneous obligation document requests to assist in the determination of the appropriate accounting data (fiscal year (FY), appropriation, allotment codes, function codes, object classification codes, project codes) and certify fund availability based on apportionments and allotments.
· Determine if funds are available for de-obligation based on reviews of Unliquidated Obligations (ULOs).
· Determine amounts available for reclassification or reprogramming. The contractor shall determine the type, country, purpose and status of obligations, points of contact and supporting documentation. Determine which obligations are available for reclassification/reprogramming.
· Create and run reports from the Department’s accounting system of record reporting system. Run reports for specific accounting data and fiscal years and export spreadsheets to create workbooks for future reference and/or verify data between two workbooks/worksheets using formulas or other Microsoft functionality to identify the benefiting country or program.
· Determine the original funding of obligation document numbers to include analyzing and tracking approved apportionments, researching electronic or paper files and coordinating with other Department offices to acquire necessary information. Create spreadsheet presentations, which track beginning funding, amounts that have been obligated, expended, de-obligated, reclassified, reprogrammed, transferred, and remaining balances and use these spreadsheets to prevent Anti Deficiency Act violations.
· Respond timely to requests for information regarding the reconciliation of agreements, amendments, and reprogramming of funds and track all pertinent information relating to these activities in established Department-wide financial system and Excel spreadsheet logs.
· Interact positively and work cooperatively with team members and points of contact to accomplish assigned work in a timely and efficient manner.
· Comply with all internal controls and procedures to protect organizational integrity and prevent unauthorized use or misappropriation of all classified and sensitive material and equipment in assigned areas.
· Provide financial guidance to program officers and project managers, as well as to personnel in program countries, as appropriate. Provide advice and assistance to other staff members, and senior managers on financial management and processing problems or issues.
· Assist in the formulation and implementation of major policies for the accounting of INL country program funds (e.g. imposition of internal limitation on expenditures, tracking and monitoring requirements, and prepares recommendations to senior management, to include the Assistant Secretary on areas where funds may be reprogrammed and how best to account for fund usage, etc.).
· Perform studies and audits on internal controls and use of funds throughout the year to ensure appropriateness of obligations incurred and that resulting expenditures of funds are in accordance with pertinent laws, e.g. Foreign Assistance Act, appropriations laws, legislation, and other specific, INL related regulations
· Identify areas requiring process improvement. Develop and recommend modifications of methods, processes, and techniques to resolve accounting or auditing problems and explain changes to all staff members and overseas posts, when appropriate, to ensure awareness of and familiarity with new procedures.
• US Citizenship
• A Bachelor’s degree from an accredited institution and two (2) to ten (10) years’ experience in relevant field at the equivalent GS-12 level; or
• Associate’s degree from an accredited institution and minimum of twelve (12) years’ experience at the equivalent GS-12 or higher level.
• Proficient in Microsoft Office Suite.
• Strong multi-tasking and organizational skills.
· Knowledge of bookkeeping and Generally Accepted Accounting Principles to maintain/monitor control of funds, including reconciliation of variances between system records and obligation ledgers.
· Ability to communicate effectively both orally and written.
· A Bachelor’s Degree from an accredited university in Business Administration, Accounting, Financial Management or related finance field.
· Experience with Department of State (DOS) financial systems to include: GFMS, RFMS, Data Warehouse, COAST and the peripheral systems used by the Department.
· Experience with Federal Government No-Year, Multi-Year and Annual Appropriations.
· Experience with Federal Regulations, such as Appropriation Law, Federal Travel Regulation, Federal Acquisition Regulation, etc.
POSITION LOCATION: The physical work location is the INL Office at Columbia Plaza (SA-1), 2401 E St. NW, Washington, D.C.
TRAVEL: Travel is authorized for this position in accordance with the award.
BENEFITS: Employer offers a highly competitive compensation package for this position, including comprehensive medical insurance, paid time off, federal holidays, and a 401K matching with no vesting period. Employer also provides at, no cost to our employees, 50K in life insurance, short and long-term disability insurance coverage.
SECURITY CLEARANCE: A Secret security clearance is required for this position. However, the Analyst may begin work with an interim Secret security clearance.