CENTRAL AMERICA PROGRAM ASSISTANT
The Central America Program Assistant provides programmatic, contractual, logistical, monitoring and evaluation, and administrative support to the INL/WHP team on which they are assigned. In particular, the Program Assistant will coordinate, prepare, assemble, and track program management documentation for contracts, grants, cooperative agreements, inter-agency agreements, and agreements with international organizations.
The Program Assistant will also help with documentation for Letters of Agreements and Diplomatic Notes to obligate funding. These documents serve as the backbone of implementation of over $500 million/year of foreign assistance programs in the hemisphere. The Program Assistant will organize and attend meetings and provide other general administrative and programmatic support to assist assigned team members and other elements within INL/WHP.
The U.S. Department of State is the lead institution for the conduct of American diplomacy and the Secretary of State is the President’s principal foreign policy advisor. The Department of State’s mission is to advance U.S. national security interests, fight terrorism, protect U.S. interests abroad, and implement foreign policy initiatives that build a freer, prosperous and secure world.
INL keeps Americans safe at home by countering international crime, illegal drugs, and instability abroad. INL helps countries deliver justice and fairness by strengthening their police, courts, and corrections systems. These efforts reduce the amount of crime and illegal drugs reaching U.S. shores.
The Western Hemisphere Program Office (INL/WHP) is part of the INL Bureau at the Department of State. INL/WHP provides policy guidance and develops, executes, and monitors programs to address the full range of criminal justice and transnational crime issues in the Western Hemisphere.
DUTIES AND RESPONSIBILITIES
· Provides administrative and programmatic support to the team on which they are assigned, including but not limited to assembling briefing books, drafting reports and updates, scheduling and managing meetings.
· Assists with logistical and administrative tasks, including VIP travel to the United States and countries in the Western Hemisphere.
· Coordinates, prepares, assembles, and tracks program management documentation for contracts, grants, cooperative agreements, inter-agency agreements, and agreements with international organizations as well as documentation for Letters of Agreements and Diplomatic Notes to obligate funding.
· Supports the program officers, contracting officer representatives, grants officers representatives, and agreement officer representatives to compete Statements of Work (SOWs), Requests for Proposals (RFPs) or Notices of Funding Opportunities (NOFOs), and program work plans in the development phase of programs.
· Assists in the facilitation process for the team’s implementation of programs through award, official clearance, and program execution, which includes shepherding project documents through INL’s internal clearance processes.
· Assists in the team’s Monitoring and Evaluation implementation, including reviewing, collecting, and organizing data. This includes tracking, filing, and analyzing quarterly reports from implementers. Assist INL/WHP in tracking program execution within contracts, grants, IAAs, and other sources, to include clear deliverables and reporting requirements to be provided by implementers.
· Supports the team members in coordinating human resources/staffing requirements, including by scheduling interviews, shepherding hiring paperwork, scheduling pre-deployment training and consultations, and assisting in the preparation of new contract staff and Foreign Service Officers for field deployment.
· Assists in the preparation of background materials and reports used by INL, and assist in the preparation of reports, speeches, briefings, and testimony on INL/WHP issues.
· Maintains and update INL/WHP programmatic data, statistics, and factsheets. Assist INL/WHP in developing and implementing a process to aggregate and report visually on collected program data. This includes creating infographics, charts, and other visual aids to convey INL programming, budgets, and results.
· Tracks INL-WHP-related news, and monitor and disseminate relevant diplomatic cables to the designated team.
· Ensures all GOR, COR, and AOR files are up-to-date for team.
· Attends all INL/WHP and team meetings and conference calls.
• US Citizenship
• A Bachelor’s degree from an accredited institution
• Zero to two years’ experience in relevant field
• Demonstrated ability to work on projects and issues within overall policy guidelines.
• Demonstrated skills in oral and written communication, sufficient to draft action and info memos, congressional testimony, press guidance and congressional and general correspondence.
• Knowledge of international narcotics and law enforcement issues.
· One additional year of experience in a relevant field, for a total of three years’ experience
· Demonstrated superior interpersonal skills and proven ability to work well with others
· Demonstrated interest in international affairs, the Western Hemisphere, public policy, or international development.
· Demonstrated superior attention to detail and experience meeting tight deadlines in a fast-paced, office environment.
· Demonstrated proficiency with basic office computer programs.
· Demonstrated professional or academic experience in international affairs, the Western Hemisphere, public policy, or international development.
· Demonstrated experience working with Microsoft Office suite, especially Project, Publisher, and Excel.
· Demonstrated experience working with data analysis, data visualization, business intelligence, and other software programs dedicated to analyzing and presenting data, such as Tableau.
POSITION LOCATION: The physical work location is INL/WHP Office within State Annex 1, 2401 E Street NW, Washington, DC 20006.
TRAVEL: Travel is authorized for this position.
BENEFITS: Employer offers a highly competitive compensation package for this position, including comprehensive medical insurance, paid time off, federal holidays, and a 401K matching with no vesting period. Employer also provides at, no cost to our employees, 50K in life insurance, short and long-term disability insurance coverage.
SECURITY CLEARANCE: The position requires a Secret security clearance; however, the Assistant may begin work with an interim Secret security clearance.