Human Resources Administrative Assistant (Contractual)

We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions to drive company success.

Responsibilities:

• Provides excellent customer services to employees and corporate staff regarding inquiries and correspondence via email and correspondence
• Assist with managing employee files maintenance
• Daily communication and collaboration with Corporate team
• Assisting with on-boarding new applicants and off-boarding established employees
• Assist with benefits administration
• Assist in managing HRIS system; resetting passwords, time clock management, data documentation, uploading files, reporting, leave management.
• Employment verification
• Draft correspondences and other formal documents
• Greet and assist onsite guests
• Answer inbound telephone calls
• Perform all other office task
• Organizes and prioritizes large volumes of information and calls.
• Sorts and distributes mail.
• Acts as a liaison with other departments and outside agencies, including high-level staff such as CEOs, presidents, senior vice presidents and chiefs. Handles confidential and non-routine information and explains policies when necessary.
• Managing office inventory and supplies
• Maintenance and maintaining systems and office equipment
• Ensure office is neat and inviting Guest/ Break-room
• Other tasks may be as assigned

Qualifications:

• Previous experience in office administration or other related fields

• Ability to prioritize and multitask

• Excellent written and verbal communication skills

• Strong attention to detail

• Strong customer service skills

• Strong organizational skills

Required Education and Experience:

• High school diploma.

• One year of administrative experience.

• One year customer service experience

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Position Type and Expected Hours of Work:

This is a part-time position, 32 hours per week hybrid position.. Days and hours of work are Monday through Friday between the hours of 8:30am and 5pm. 

Requirements

This position is a temporary position to assist when our current employee is on leave for 3 months with the possibility of extension within our company. We are looking for someone to start with us on 04/24/2023.

Must be proficient in:

• Microsoft Office Suite (Excel, Outlook, Word, Powerpoint, etc.)
• Adobe
• Vonage (not req'd but is a plus)
• Paylocity (not req'd but is a plus)
• Asana (not req'd but is a plus)