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Medical Records Clerk - Part Time

Global Consulting International San Diego, CA
  • Expired: over a month ago. Applications are no longer accepted.

Position: Medical Records Clerk

Location: Naval Medical Center San Diego (NMCSD)

- Preferred DoD Secret Security Clearance or must be able to obtain one.

- Must be a US citizen

- An extreme preference will be given to Veterans, especially those that already have security clearance for facility access.

Schedule: Monday – Friday, excluding Federal Holidays

Hours: Work day starts at 7:00 AM

Schedule will be published 30 days in advance by the Government.

Each shift will be extended ½ hour for uncompensated meal break to cover 8 full hours of service.

PART TIME, 20 hours a week, you may break it up however works for you.

Qualifications and Experience:

- High school diploma or GED certificate.

- Office environment computer skills and the ability to perform data entry.

- Contract employees will be required to obtain an NMCSD Level 2 IT Certificate for access to Protected Health Information and Electronic Medical Records.

- Shall have the ability to perform the contract duties consistent with their license, certification, registry, education, or experience.

- Be able to lift up to 50 pounds multiple times per day.

Job Description:

- Process all requests for health information and ensure compliance with all guidance. Enter tracking information for all requests in automated system. Locate requested information, duplicate information using scanner or copier.

- Maintain a neat appearance and be easily recognizable. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the company and employee name.

- The clerks shall perform a quality assessment review for approximately 95,000 outpatient treatment records, including verification of medical record documentation and up to 500 inches of documents (both electronic and hand written) to be scanned into electronic medical record.

- Prepare for retirement 14,000 outpatient medical records, per color, or approximately 98,000 records. This includes, but is not limited to review and verification of outpatient health records for correct order, identify missing and misfiled documents, and verify member’s identification data in CHCS, box records and prepare for shipping. Review of all outpatient records to determine eligibility for retirement within the scope of Military Treatment Facility instruction.

- Maintain medical records, file reports, retrieve records, and deliver/pick up records throughout NMCSD during the retirement process.

- Record preparation includes, but is not limited to scanning records into the Healthcare Artifact and Image Management Solution (HAIMS), adding necessary forms, printing and filing electronic documents, correctly preparing a medical record jacket, and compiling patient records, progress notes, orders, dictations, lab and x-ray result, consults and nursing notes in preparation for record retirement.

- Review documents prepared for signature for compliance with departmental and Command policies.

- Assist with various administrative duties including photocopying, typing various documents, retrieve lab and radiology results and customer service.

- Report any malfunctioning equipment for repair and any safety hazards.

- Assist with various administrative duties including photocopying, typing various documents, retrieve lab and radiology results and customer service.

- Employees will sign a confidentiality form stating they have read and agree to conform to the confidentiality requirements of the Government and their profession regarding the protection and confidentiality of personal health information.

GCI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, disability, or national origin. GCI gives preferential treatment to veterans.

Global Consulting International


San Diego, CA