The Accounts Payable Manager has a sound understanding of generally accepted construction industry accounting principles and practices and is responsible for leading the daily processes of the accounts payable department.
Manages and directs weekly Accounts Payable processing. Ensures internal stakeholders submit accurate documentation, as well as reviews and approvals, to ensure the timely processing and payment of invoices. Meets or exceeds accounts payable disbursement deadlines and financial period closing deadlines as established by senior management. Performs pre-defined accounts payable processing tasks to monitor errors and recommend process changes to eliminate and/or reduce errors. Manages nonvoiced liabilities and commitments and monitors AP vendor maintenance.
Develops and leads a team to efficiently handle the daily processes of accounts payable and vendor relations. Ensures a competent, cross-trained team is in place to efficiently complete the daily requirements of the AP Department. Represents the organization as both a student and a teacher. Operating in a culture of continual learning, seeks knowledge though all available resources including industry affiliations, professional organizations, and trade associations. Works toward continuous professional development through individual development planning. Mentors, coaches, and develops team members, providing knowledge and confidence to excel and advance in careers.
Achieves assignments using established guidelines, procedures, and policies. Interacts daily with project and field personnel, support groups, vendors, and/or functional peer groups. A portion of time is normally spent performing individual tasks related to the organization. Has supervision and oversight of the accounts payable team.
Works as the administrator of Viewpoint Accounts Payable module, PVault, and other systems associated with the accounts payable process. Provides oversight to the organization’s purchase order processes and procedures and works to ensure best practices are in place and monitored. Maintains and updates vendor ACH and tax reporting information.
Assists auditors with Sales Tax Audits. Maintains State and Parish sales tax reports to include payment of required sales and use taxes. Has an excellent understanding of federal, state, and local tax reporting requirements. Corresponds with taxing authorities. Prepares and submits state and parish sales tax returns in a timely manner. Prepares and submits 1099 forms to vendors and federal agency by reporting deadlines.
Suggests possible improvements for increased productivity and accuracy. Assists with special projects as requested.
Education: 4-year degree or equivalent experience preferred.
Experience: 5+ years accounts payable experience, with 2+ years managerial experience.
Knowledge/Skills: Working knowledge of accounts payable policies, practices, and systems.
Experienced user of Microsoft Applications required (Excel, Word, Teams, and Outlook).
Gilchrist Construction Company, LLC