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Research Administrator & Business Operations Specialist

Georgetown Univerisity Washington, DC
  • Posted: September 06, 2019
  • Full-Time

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.


The Research Administrator & Business Operations Specialist provides administrative support to ensure the efficient operation of the Marra Lab and provides administrative and financial support more broadly to the other College science departments. S/he is responsible for the accurate data entry, and/or review, of the following financial transactions: Requisitions, Purchase Orders, Expense Reports, Miscellaneous Supplier Invoice Requests, ProCard allocations, Accounting Journals, Revenue Generating Agreements, and check/cash deposits. Reporting to the College Finance team, the incumbent has additional duties that include but are not limited to:
+ Ensures that transactions entered or reviewed are in compliance with university policies and processed in accordance with campus and school best practices.
+ Attaches and/or reviews supporting documentation for all financial transactions, ensuring documentation is accurate, complete, and clearly demonstrates support for the financial transaction.
+ Communicates with departmental administrators and other GMS financial initiators if supporting documentation is not sufficient.
+ Liaises with department stakeholders to assist in the completion and submission of supplier contracts.
+ Applies a knowledge of relevant university contract and procurement policies to provide guidance to departments on information to solicit from vendor, informing the appropriate forms to be submitted with the contract to University Financial Affairs.
+ Provides departments with monthly status updates regarding the reallocation of ProCard transactions, working with administrators and cardholders to ensure all transactions are reallocated in a timely manner and that proper documentation is obtained as part of the reallocation/reconciliation process.
+ Processes and tracks requisitions and purchase orders, preparing documentation as well as processing and tracking employee reimbursements.
+ Processes tracking vendor contract requests and expenses, submitting and tracking journal transfers.
+ Manages monthly budget reconciliation (BAR) process for all funds - including running regular reports to review activity, reconciling activity, forecasting balances and making necessary corrections.
+ Prepares budget to actual financial reports, monitoring and preparing sub-contractor reports, and preparing sponsored financial reports.
+ Assists the PI with research reporting, renewals, no-cost extensions, and other award modifications, as well as with all permit requirements and reporting.
+ Oversees employee, postdoc and student personnel action items - including advertising for hiring and processes associated with employment.

+ Bachelor's degree in Biology, Ecology, Conservation Biology, or other related fields ideal; master's degree preferred
+ At least 2 years of applicable work experience, preferably in a higher education setting, required; related work experience in post-award sponsored research management preferred
+ Demonstrated financial accounting skills to enable account reconciliation and financial and programmatic report production
+ High level of proficiency in Excel and expertise in Microsoft Office required
+ Demonstrated ability to work collaboratively and effectively within a team
+ Detail-oriented and highly organized
+ Demonstrated ability to be able to manage multiple projects simultaneously and on deadline
+ Excellent verbal and written communication skills

Sponsored Project Management
This position serves as the Department Financial Manager for a Sponsored Project and is responsible for the duties listed here:

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Submission Guidelines:
Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:
If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:
Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at or view the online interactive benefits guide for more information.
Georgetown University is one of the world's leading academic and research institutions, offering a unique educational experience that prepares the next generation of global citizens to lead and make a difference in the world. We are a vibrant community of exceptional students, faculty, alumni and professionals dedicated to real-world applications of our research, scholarship, faith and service.

Established in 1789, Georgetown is the nation's oldest Catholic and Jesuit University. Drawing upon the 450-year-old legacy of Jesuit education, we provide students with a world-class learning experience focused on educating the whole person through exposure to different faiths, cultures and beliefs. Students are challenged to engage in the world and become men and women in the service of others, especially the most vulnerable and disadvantaged members of the community.

These values are at the core of Georgetown's identity, binding members of the community across diverse backgrounds.

Georgetown Univerisity


Washington, DC
20044 USA

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