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HRIS Specialist
Gategroup Reston, VA

HRIS Specialist

Reston, VA
Expired: February 05, 2024 Applications are no longer accepted.
  • Full-Time

We're looking for motivated, engaged people to help make everyone's journeys better.
Job Summary:
Provides production support to primarily include auditing and troubleshooting processed transactions, resolving inconsistencies and errors, entering and maintaining data, providing HR metrics and reports. Maintains employee data accuracy in all HR Systems (i.e. Workday, UltiPro, ADP), responds to customer requests, develops and maintains business process documentation and provides system trainings to new HR and Payroll team members.
Main Duties and Responsibilities:
• Performs data updates, imports, cleans-up and researches, reports on and resolves any data discrepancies and errors. Tracks error types and locations with the goal of identifying opportunities for training end users.
• Develops and updates business process documentation and training material to keep current with module changes, issue resolution and new initiatives
• Provides end user support and conducts new user and ongoing training to end users for all HR Systems
• Supports other HR Program Management initiatives including:
o Benefits
• Verifying basis for bills from various carriers, preparing list of items to clarify or fix and processing for approval to pay on time
• Supporting large volume employee communications, both electronic and paper-based communications and mailings, and in processing returned materials
o Compensation
• Setting up new and revised jobs in UltiPro and submitting for set-up in Workday
• Support processing and notification for bonus, merit and other employee pay programs
• Processing reimbursements for executive pay programs when submitted including gym membership, tax & financial planning fees and others
• Testing scenarios in new modules being prepared for implementation and go-live
• Participating in other system change, enhancement and process improvement initiatives
• Supports the HRIS system(s) including any system implementations, workflows and processes, database management, configurations, upgrades enhancements, assigning user security roles and permissions, and special system setup
• Provides on-site administrative support for the Reston Regional office
o Serves as the attendant for the temperature checking process for all employees, temps, contractors and visitors entering the Reston Regional office
o Processes Facilities and HR related invoices
o Assists with receiving, sorting and forwarding deliveries and incoming mail
o Assists with the ordering, receiving, stocking and distribution of office supplies
o Issues security badges
• Continuously improve user experience and system value add
• Performs data updates, imports, clean-ups and researches/reports on any data discrepancies
• Uses Excel to provide specialized reporting and metrics
• Troubleshoots, resolves and/or appropriately escalates issues to lead or manager and follows tickets through resolution
• Works on problems of diverse scope, requiring knowledge of company systems, processes and policies in order to analyze relevant factors and develop best alternatives and solutions
• Maintains absolute confidentiality on all work-related issues and projects
• Performs special projects and other duties as assigned

• Associates degree or equivalent office work experience is required, Bachelor's degree preferred

Work Experience:
• At least (2) two years of hands on experience using an HRIS in a Human Resources office. Experience with Workday or UltiPro HRIS is strongly preferred, but others including PeopleSoft, Oracle, SAP or similar systems in a corporate HRIS environment will be considered.
Technical Skills:
• Intermediate level knowledge of Workday and/or UltiPro HRIS data and whole system navigation.
• Proficient in Microsoft Office Suite
• Experience with ADP payroll systems is highly desirable
Job Skills:
• Ability to take initiative and be self-motivated
• Strong analytical, research and problem-solving skills
• Ability to interact effectively with all levels and operation units of the organization
• Accuracy and attention to detail, and the ability to provide fast turnaround when needed

Language / Communication Skills:
• Excellent communication skills as required to write and maintain technical documentation and to correspond with internal customers
• Ability to communicate effectively with individuals possessing varying degrees of technical and functional knowledge
• Proven teamwork abilities to work with team members across all corporate functions
• Client Service oriented and focused
Job Dimensions
Geographic Responsibility: US
Type of Employment: Full-time
Travel %: none
Exemption Classification: Non-Exempt

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Reston, VA



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