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Medical/Nursing Admin Assistant

Gardner Health Services San Jose, CA
  • Posted: 26 days ago
  • Full-Time
  • Benefits: Vision, Medical, Life Insurance, 401k, Dental

JOB TITLE: Administrative Assistant

ORGANIZATIONAL UNIT: Nursing Union: Non-Union


BASIC FUNCTION: This position is created for the support of the Director of Nursing Services.

This position performs general office work. Coordination of various clerical duties. Responsible for administrative/clerical work for the office as assigned, may include departmental file systems. Maintain appointment/calendar and day-to-day schedule. Direct dissemination of information, memoranda, reports, etc., to clinic personnel and to various other designated agencies has requested by the DON Maintain accurate minutes of related meetings as needed. Will directly assist DON with any licensing process, forms and purchase requests for any mandated fees. To have completed records for credentialing for nursing department. As directed by DON will initiate Purchase Request forms completed with details to assure readiness to submit to accounting department


1. Maintain orderly files

2. Orderliness of immediate work area and overall office appearance

3. Care of office machines and their operation

4. Responsible for completing office supply orders under direction of supervisor

5. Create forms perform daily data entry as needed

6. Take meeting minutes as needed

8. Create and keep up to date various spreadsheets

9. Gather research (usually via internet) as requested

10. Maintain confidentiality at all times

11. Interact in a professional and polite manner with all personnel

12. Will understand that all decisions regarding nursing will be the direct responsibilities of the Director of Nursing.

13. Working with Director of Nursing to develop, revise and organize all protocols under the umbrella of nursing.

14. Assure that the protocols are reviewed by the Director of Nursing prior to releasing to other clinic sites.

15. Will take meeting minutes as directed by DON.

16. Will keep records of in-service training.

REPORTS TO: Director of Nursing Services (DON)



Experience in business or healthcare administration or related field. Demonstrated proficient computer ability including – but not limited to: programs such as Microsoft Office – Word – Excel, various E-mail programs e.g. Explorer.

Physical Demands:

Handles office equipment and supplies. Finger hand dexterity and eye coordination in typing and operating office machines and computer equipment.

Special Demands:

Proficiency in good English grammar / writing skills is required -Preferred. Close attention to details for short periods under conditions of frequent interruptions. Good judgment in telephone conversations, conversations with staff and visitors. Courtesy and cooperation in dealing with patients, visitors and staff members as well as the public. Ability to search internet to obtain resource materials.

It is the policy of Gardner Family Health Network to provide equal employment opportunity to all people without regard to race color, ancestry, religious creed, national origin, disability, medical condition, gender, sexual orientation, age, or marital status.

Gardner Health Services

ABOUT GARDNER: For nearly five decades, Gardner Health Services has provided exceptional health care to people of all ages, backgrounds, and life circumstances. In 1967 Gardner expanded, in response to community needs, providing medical, dental, vision, integrated behavioral health, counseling, and substance abuse services to more than 60,000 Santa Clara and San Mateo County residents annually. MISSION STATEMENT: Gardner is dedicated to improving the health status of the communities we serve, especially the disenfranchised, disadvantaged and most vulnerable members. Our mission is to provide high quality, comprehensive health care, including prevention and education, early intervention, treatment, and advocacy services which are affordable, respectful, culturally, linguistically and age appropriate.

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