At Gannett Fleming, we believe in improving the lives of the people we serve. We believe in innovation and social responsibility. We believe in the diversity of our team and the creative solutions they provide. We believe in embracing change and emerging technologies while maintaining an unmatched standard of quality. We believe in creating an environment where employees can thrive at home and at work. We believe in engaging our employees, building lasting relationships with our clients, and, in turn, making a difference in the world.
Excellence Delivered As Promised. It's more than a slogan. It's our standard. It's the expectation we place upon ourselves as individuals and as a company. It represents our commitment to our valued clients, industry partners, and employees. It's our earnest pledge to do what we say. It's the core of who we are as a firm and the foundation upon which all of our relationships and projects are built.
What You Will Do
We are seeking a highly organized and proactive Administrative Assistant/Receptionist with the ability to multi-task and provide administrative support in our New York, NY office. Come join our team!
+ Front desk reception, phone and greeting guests
+ Reception duty, mail distribution
+ Maintenance and cleaning of kitchen and conference spaces
+ Office administration and project coordination support
+ Creating various correspondence documents, as well as editing and proofreading
+ Appointment scheduling and other clerical administrative support assignments, as needed
+ Report/Spec Preparation and Formatting
+ Finalizing letters, documents, reports, assisting with report production (i.e. photocopying and binding)
+ File correspondence and reports
+ Accounts receivables follow-up/Collections
+ Accounts payables/processing invoices
+ Data entry and tabulation
+ Conduct research and provide data to management
+ Event coordination
+ Inventory and ordering supplies
+ General office copying and scanning
+ High School diploma required
+ 2-5 years administrative experience is required
+ Excellent written, verbal and interpersonal communication skills
+ Excellent knowledge of MS Word, Excel, PowerPoint and Outlook
+ Excellent typing skills
+ Associates degree preferred
Life at Gannett Fleming
For more than 100 years, we've been a leader in global infrastructure solutions with a focus on planning, design, technology, and construction management services for a diverse array of markets and disciplines. Across more than 60 offices, 2,500+ highly qualified professionals are united in an unyielding commitment to deliver excellence to every client and every project, every day.
Gannett Fleming is an Equal Opportunity/Affirmative Action Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans status or other characteristics protected by law.
Gannett Fleming will not sponsor an employment visa (e.g., H-1B visa), including any visa renewal during employment, for any candidate for this position. No relocation assistance will be provided for this position. Local residents will be given preference.
NO AGENCIES PLEASE: Unsolicited resumes from third party agencies will not be accepted.
Location: New York, NY
Working Hours: 8 AM - 5 PM
Employment Status: Full-time
Internal Requisition ID:
Requisition #: 2020-6437
External Company Name: Gannett Fleming, Inc.
External Company URL: www.gannettfleming.com